Administrative Assistant - Unscripted

This is a Full Time Job

Unscripted Administrative Assistant

This position is M-F, 9a - 6p PST
REMOTE LA

Scout Productions is looking for a master multi-tasker with excellent communication skills and an upbeat attitude to help our senior executives with their daily schedules and tasks.

Candidates should be able to assist by providing polite and professional assistance via phone, mail, and e-mail, making reservations and travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistant must be comfortable with technology and computers, file management, and excel at both verbal and written communication. Most importantly, Administrative Assistant should have a genuine desire to meet the needs of others.

We like people who are self-sufficient, who don't wait to be told what to do and take initiative and learn from mistakes and who are passionate about unscripted media and pop culture in general.

This position is primarily remote - but candidates must be within commuting distance of NoHo/Burbank to manage the company storage unit, and additionally participate in biweekly in-person development meetings.

Administrative Assistant duties are as follows, but aren't limited to:

DUTIES:
Manage and maintain busy calendars for up to four executives, including meeting scheduling, taking meeting notes, tracking grids and deliverables
Book travel: flights, hotels, restaurants, and build itineraries
Coordinate with talent, agencies, studios, and networks to book meetings and calls
Track receipts and create expense reports
Maintain off-site storage unit in NoHo/Burbank
Handle all organization of Google Drive
Research and track talent, IP, and trends to support development team
Assist in building development and pitch materials including decks and bibles

REQUIREMENTS:
A passion in unscripted media, podcasts, and shortform content is a MUST for this position
Excellent familiarity with Google Suite (Gmail, Google Calendar, Google Drive, etc.)
A willingness to learn new skills and master them quickly
Must anticipate -- be two steps ahead of your boss at all times to deal with issues before they become problems
Multi-task oriented, excellent organizational and time management skills, as position will assist high volume department
Flexible, personable, self-starter, and extremely detail-oriented
Although this position is primarily remote, there are some in-person responsibilities that require applicants to be within commuting distance of the NoHo/Burbank