Law Firm Office Manager

This is a Full Time Job

Title: Law Firm Office Manager

Reports to: Principal Attorney

Location: Marina del Rey, CA (Partially remote, partially in-person)

Who You'll Work With: You will report to Kelsey Schulz (principal attorney) and will work closely with all the attorneys and staff at Schulz Entertainment Law PC.

What You'll Do:

In this role, you will assist with all law firm operations and render administrative and executive assistant duties for attorneys working as counsel primarily to media companies but also to independent filmmakers and producers; brands; authors and publishers; and artists, influencers, and musicians.

Your role may require you to perform the following, among other, tasks:

- Managing the monthly billing process, including reviewing attorney billing, preparing invoices for attorney sign off, submitting invoices to clients, and performing all collections responsibilities
- Managing and organizing two attorneys' email correspondence, including reviewing and responding to email correspondence that do not require an attorney response
- Scheduling and maintaining principal attorney and law firm calendars
- Creating and maintaining meeting agendas and notetaking in attorney meetings
- Performing administrative functions to prepare incoming agreements and drafts for attorney review (including filing and saving documents, performing OCR to convert documents, running Microsoft track changes compares against prior drafts, etc.)
- Tracking agreements through rounds of negotiations, confirming signature copies, and facilitating signature
- Scheduling and sending follow up correspondence on outstanding matters
- Proofreading attorneys' work
- Learning principal attorney's systems, style, and workload to assist in prioritizing and planning to-do lists
- Creating and maintaining law firm systems and processes as well as organizational charts and other trackers
- Conducting administrative errands and some runner duties in Los Angeles area
- Performing personal assistant duties for principal attorney
- Coordinating travel and creating travel itineraries
- Assisting with various HR functions such as maintaining job posts, receiving and screening applications, conducting screening interviews, and facilitating new personnel onboarding
- Planning and coordinating team events (including scheduling offsites and social events, booking vendors, tracking budgets, planning activities and agendas, etc.)
- Managing vendors including through the researching and engaging of vendors, vendor onboarding, the administration of vendor services, and vendor billing
- Other operational and administrative duties as assigned

Who You Are:

- An organized and detail-oriented go-getter - organization, systems, and processes are your jam, and you are methodical and attentive to details
- A strategist and problem solver - when it comes to operations, logistics, and systems, you are capable of prioritizing and you have ideas and a point-of-view, plus the knowledge, communication, analytical, and practical skills to implement solutions
- A communicative colleague - you communicate effectively and tactfully with teammates, creative personnel, and production teams at all levels as well as outside representatives of agencies, law firms, and other businesses
- A relationship builder and team player - you genuinely enjoy establishing and maintaining strong personal and business relationships with people and you have a collaborative mindset
- An accountable professional - you have the ability to work autonomously to manage and prioritize your workload with minimal direction, all while taking ownership of and exercising follow-through on every task

You are able to be discrete and maintain confidential client information. You are dedicated to providing high quality administrative and operational services tailored to the attorneys and staff you support, and no task is beneath you. You exercise authenticity and kindness in your professional interactions.

You desire a long-term role in which you can grow and become an expert of the law practice and business operations at Schulz Entertainment Law PC.

You understand Schulz Entertainment Law PC is a young company that is growing, learning, falling short, and succeeding, and you are comfortable participating in that growth. We understand that you are doing the same and are similarly invested in your growth. To that end, you are open-minded and willing to both give and receive constructive feedback, even when it is uncomfortable.

What You Have:

- 3-8 years of experience in an assistant, administrator, or office manager capacity at an entertainment law firm, talent agency, talent management firm, network, studio, distribution company, or production company
- An understanding of legal document management and workflow for film and television agreements
- Extremely technology and computer proficient
• Microsoft Office (proficiency required)
• Google Suite (proficiency strongly preferred)
• Clio (proficiency strongly preferred)
• Gusto (proficiency a bonus)
• Xero (proficiency a bonus)
- Bachelor's degree preferred
- Paralegal certificate would be a bonus

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