Administrative Assistant Floater
Schreck Rose Dapello Adams Berlin & Dunham
New York, NYThis was removed by the employer on 10/20/2022 4:00:00 AM PST
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Full Time Job
Administrative Assistant Floater/Receptionist - Entertainment Law Firm
Schreck Rose Dapello Adams Berlin & Dunham LLP, is a top boutique entertainment law firm, with offices in New York City and Beverly Hills, serving clients in the motion picture, television and Broadway theatre industry. We are seeking a highly-organized and detail-oriented, full-time Administrative Assistant Floater/Receptionist. This position is responsible for providing administrative support to senior-level partners/executives when their Administrative Assistant is out of the office and also responsible for covering the reception desk.
This is a highly visible role that requires interacting with all levels of the firm and its clients. In addition to filling in for Assistants, the Administrative Assistant Floater may support one of the firm's Associates, cover the reception desk and assist with special projects including supply inventory, filing, scanning, updating database, etc.
This is an in-office, 5-day/week role.
KEY QUALIFICATIONS
Organization and attention to detail at very high levels - while multi-tasking. A great memory for details and someone who welcomes a challenge are keys to success. Successful candidates can interact with integrity and grace across all levels, both in and outward-facing.
Requirements:
• Minimum 1-year office or entertainment industry administrative support experience
• Must possess excellent communication (written/verbal) and computer skills [PC]
• Sound judgment with loads of common sense and a strong, positive phone manner
• Must be well organized and a fast learner who can multi-task and handle a fast-paced environment
• MS Office (Outlook, Word and Excel) proficiency is an absolute must.
Responsibilities:
• Daily Reception coverage.
• When filling in for Assistants handles a high volume of phones calls and interacts with senior level business leaders in a professional and effective manner.
• Prepares basic cover letters for attaching/enclosing contract comments, execution copies, retainer letters and new client forms, etc.
• Heavy scheduling - conference calls - lunch meetings/restaurant reservations, etc.
• Travel arrangements including airline, hotel and car reservations - some international travel
• Helps out with Online research - film information - opening dates, box office info, etc.