Executive Assistant

This is a Full Time Job

Scanline VFX, a Netflix Company, is an award-winning, global leader in the visual effects industry with studios in 7 core locations. From humble beginnings over 30 years ago, we've grown to a team of over 1,400 made up of diverse nationalities from around the world. Underpinned by a commitment to innovation, Eyeline Studios, Scanline's virtual production division, is rethinking the future of real-time filmmaking by providing content creators with unmatched flexibility.

Come and join an innovative and collaborative team and be challenged to do the best work of your career!

As the Executive Assistant to the President and studio leadership team at Scanline VFX, no two days are the same. You are the right hand to the President of the company and the left brain for positive, creative solutions to running smooth day to day operations. For you, no job is too big or too small and all projects are completed on time, on budget and done to the highest of standards and quality. As a senior team member you personify professionalism, confidentiality and discretion.

Ongoing improvement and best practices to workflow and process make you appear as an efficiency ninja. High energy and passion for Administration shines through what you do and at all levels of the organization.

Expect to partner with the President and studio leadership team where duties cross over and are shared in a fast paced and fast shifting environment that requires you to think on your feet, take initiative, and learn new things quickly.

Salary range: $65,000-$85,000

KEY RESPONSIBILITIES
• Calendar management for the executive team in North America such as scheduling internal and external office meetings and personal appointments
• Travel management; scheduling, tracking, organizing, planning and ensuring all information is delivered in a concise and timely manner
• Personal tasks and errands, phone call screening, correspondence and document preparation, personal bill payment, record keeping, reporting, credit card reconciliation, household payments etc.
• Prioritizes people and situations in need of attention and manage VIPs, confidential and sensitive information with the appropriate judgement and discretion
• Creates and maintains personal action items, to-do-list, and follow up and follow through proactively maintaining and providing status updates

QUALIFICATIONS & EXPERIENCE
• Minimum two (2) years of experience as an Executive and/or Personal Assistant
• University or College Degree/Diploma in Administration or Industry related in a production environment (preferred)
• Expert in MS Excel and MS Word and office suite
• Expert in calendar administration (preferably using OX calendar) and basic Confluence maintenance knowledge (preferred)
• Proficient in organizing worldwide travel and accommodation.
• Self-motivated, highly organized, and results oriented. You can manage and prioritize multiple tasks simultaneously
• Solution oriented; strong analytical and problem-solving skills
• Polite, easy-going, patient and service-oriented. You have a can do attitude
• Exceptional verbal and written communication skills
• You look for new ideas and creative solutions to overcome challenges
• Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility. You have a contagious energy and dedication while enjoying the process and understand where you fit in the overall group or structure