Administrative Assistant, Arena Development

This is a Full Time Job

The Administrative Assistant is a critical support role providing administrative and operational assistance to the Project Team leading the development of the San Antonio Spurs new arena.

Reporting to the Executive Assistant & External Affairs Liaison and supporting the new arena, this role will provide day-to-day administrative support including travel coordination, expense management, invoicing, scheduling, and logistics for site visits and project-related activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, evolving environment. This individual must maintain confidentiality, demonstrate professionalism, and provide exceptional service to internal and external stakeholders.

What You'll Do:
• Serve as a central coordination point across internal teams, external partners, and project leadership.
• Support project governance processes, including tracking decisions, actions, and approvals
• Maintain alignment across workstreams (development, design, construction, operations, partnerships)
• Develop agendas, capture clear notes, and track follow-ups to completion
• Ensure consistent, timely communication flows across all stakeholders
• Prepare summaries, briefings, and reporting materials
• Manage centralized project documentation (contracts, drawings, reports, approvals, change logs)
• Assist with tracking project timelines, key milestones, and deliverables across all phases
• Assist with coordinating updates with project managers and partners to ensure schedules remain current
• Facilitate coordination between internal departments (basketball ops, venue ops, partnerships, HR, etc.) and external partners
• Other duties as assigned.

Who You Are:
• Minimum of 5 years of experience in an administrative or project coordination role.
• Experience supporting senior leaders or complex projects preferred.
• Financial acumen related to invoicing and expense management.
• Advanced proficiency in Microsoft Office Suite.
• Strong organizational, prioritization, and time management skills.
• High degree of discretion and professionalism.
• Ability to anticipate needs and operate independently.
• Ability to function effectively in a high-paced, high-visibility environment.
• Availability to work onsite and occasional extended hours as required

Physical Requirements:
• Ability to remain in a stationary position (sitting or standing) for extended periods of time while working at a computer.
• Frequent use of a computer, phone, and other standard office equipment.
• Ability to move throughout office environments, meeting spaces, and arena facilities.
• Occasional walking across large venues or project sites, including uneven surfaces during construction site visits.
• Ability to lift and carry materials up to 15–20 pounds (e.g., files, office supplies, meeting materials).
• Ability to bend, stoop, reach, and grasp to retrieve files or supplies.
• Visual acuity to review documents, spreadsheets, and digital screens.
• Ability to communicate effectively in person, via phone, and via video conferencing.
• Availability to occasionally work extended hours, including early mornings, evenings, or weekends, as project needs arise.