Executive Assistant
SAG-AFTRA
San Francisco, CAThis was removed by the employer on 3/5/2020 9:19:00 AM PST
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Full Time Job
Executive Assistant (San Francisco-Northern California)
Responsibilities
What You’ll Do
This is a multifaceted job with the responsibility of supporting all administrative functions of the Executive Director including confidential correspondence and staff documents, scheduling, interfacing between Executive Director, National Elected Officers and Executive Staff, general public, members and business partners. Work in coordination with the Executive Director on all Local and National Governance issues including record keeping and preparation, coordination and execution of all Local Board meetings and functions. Coordinate and execute administrative functions for the Broadcast, TV/Theatrical and Commercials departments.
The position reports to the Executive Director of the San Francisco-Northern California Local.
This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed:
• Support Executive Director in preparation for all local and national meetings. Prepare documents and reports (including confidential matters regarding represented and non-represented employees,) and coordinate the Executive Director’s schedule. Prepare materials for all Executive Director meetings, conferences, events, etc., including Local and National Board Meetings, local membership meetings, and any functions where the Executive Director is expected to be present and participate. Maintain confidentiality of sensitive matters.
• Assist local and national broadcast staff in preparation for contract negotiations and enforcement, organizing and membership technical support.
• Schedule, prepare and follow-up for local board, membership meetings and national meetings including, but not limited to, keeping minutes, assisting in elections and coordinating local committees. Maintain confidentiality of the local executive committee deliberative process.
• Prepare and curate archival documents and materials regarding past governing and board actions, broadcast negotiations and represented staff negotiations.
• Manage all social media for the Local. Work directly with the communications department for posting on multiple social media platforms. Search for and disseminate local media reports related to members and associates in the area’s film and broadcast industry.
• Event planning and logistics (includes anticipating number of attendees, facility, financial, physical, provisions, security, technical arrangements and agenda preparation.)
• Search for and disseminate local media reports related to members and associates in the area’s film and broadcast industry.
• Resolving minor IT issues, and/or interface with Helpdesk to resolve major issues.
• Perform other duties as assigned or as the situation dictates.
Qualifications
What You’ll Need
We want to make sure you’re successful. To be considered, you must have:
• Able to communicate effectively in English, both in verbal and in written form.
• Proofreading/editing skills, knowledge of business communications and AP style.
• Diplomacy and discretion (confidentiality).
• Able to work under pressure and anticipate executive’s needs.
• Able to organize and coordinate multiple tasks under daily deadlines.
• Proficient in PC and Mac applications including solid command of PowerPoint presentations and Excel spreadsheets.
• Superlative interpersonal skills: High degree of patience and tact, and must be able to cultivate respectful, strategic, and collaborative relationships with people from diverse backgrounds; both internally and externally.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
• Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discretion.
• Must be available and willing to work extended hours per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
Competencies:
• Member Service
• Communication
• Dependability/Accountability
• Job Knowledge
• Adaptability
• Teamwork
Minimum Qualifications:
Education
and/or Experience
• Administrative training and/or an equivalent combination of education and experience.
• College degree or College courses a plus
• Previous executive support experience a plus
Preferred Background:
The successful candidate will preferably have worked with a union or not-for-profit with a strong background in scheduling, informing others, presentation skills, self-confidence, meeting management, member relationships, written communication, promoting process improvement, decision making and basic understanding of social media.
What You’ll Get
We are a great place to work because we offer:
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities
• Affordable and comprehensive medical and dental plans
• Generous pension plan
• Employee discounts and perks