Document Coordinator

This is a Full Time Job

POSITION PURPOSE: The Document Coordinator is directly responsible for preparing documents, scanning and indexing.

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES:

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)
• Document Preparation and back up scanning for Document Technician.
• Process a daily and a weekly quota of documents for pre-scan preparation.
• Receive, research, organize, process and categorize documents from departments throughout the organization; once completed return them to the original department.
• Document Indexing and Quality Control.
• Process documents for indexing and quality control.
• Ensure all field values scanned are accurately transferred to Documentum.
• Performs training on document preparation and quality control to temporary and full-time support staff employees.
• Performs other duties as assigned.

Qualifications

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)
• Must have a strong understanding of document preparation and scanning requirements.
• Must have a strong understanding of Windows Imaging, Imagistik Tiff viewer and Adobe Acrobat ™.
• Ability to work well independently and within a team.
• Demonstrate effective skills in the use of PC applications.
• Ability to be flexible and adapt to a fast paced environment.
• Must be able to communicate effectively in English, in both verbal and written form.
• Must be detail oriented.
• Ability to organize, prioritize and coordinate multiple tasks under daily deadlines.
• Ability to work under pressure.
• Capable of taking direction from more than one supervisor.
• Superlative interpersonal skills: High degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds, both internally and externally.
• Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Must maintain regular and acceptable attendance at such level as is determined by SAG-AFTRA’s attendance policy.
• Must be available and willing to work extended hours per day or per week, including weekends as SAG-AFTRA determines is necessary to meet its business needs.

MINIMUM QUALIFICATIONS:

Education and/or Experience:
• High School diploma or equivalent required.
• Minimum 1 year experience in Imaging Services; scanning and indexing documents.
• Minimum 1 year experience with Kodak Ngenuity 9150 scanner or equivalent.
• Familiarity with document management applications.
• Strong knowledge of Documentum a plus.
• Strong knowledge of Captiva InputAccel and Kofax Ascent capture preferred.

Certificates, licenses, and/or registrations:
• N/A

TESTING REQUIREMENTS:
• Basic Skills – passing score 76%
• Word and Excel (basic and intermediate) passing score-76%
• Typing – 30 WPM