SAG-AFTRA FoundationLos Angeles, CA
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Full Time Job
The Program Assistant will support the National Director of Performers Programs and the Performers Programs team to help manage, develop, execute and ensure the Foundation is consistently implementing high quality, dynamic, relevant and creative educational programs on the ground in Los Angeles and New York (when feasible), virtually and online. The Performers Programs are made up of Conversations, The Business and Casting Access and offer a wide range of educational classes and resources which focus on the nuts-and-bolts of both performance and career in order to better prepare a robust talent pool for success in a constantly changing entertainment and media environment.
This role requires a confident self-starter with a passion for the film and TV industry, high levels of energy, enthusiasm, initiative, professional polish, leadership thinking and integrity. The role provides a great opportunity for an individual interested in film and TV programming, curation, professional education, entertainment industry publicity and performance in film, television and video games.
Essential Duties and Responsibilities:
-Provides administrative and organizational support to the National Director of Performers Programs
-Provides core support to the programming staff in the administration of their responsibilities
-Assists with researching potential new programming, conducting outreach, and event execution, as needed.
-Provides programming and special event back up and outreach, as needed.
-Helps with facilitating small group classes.
-Organizes and prioritizes dissemination of information to program participants.
-Collates, creates, and edits Programming Newsletter
-Manages the creation, dissemination, and organization of talent recording releases
-Builds and edits third party email blasts for partner groups
-Helps to coordinate arrangements for on site, off site, and remote meetings, workshops and events, including managing the reservations process for program events
-Responds to requests for information about all actors' programs.
-Manages member inquiries regarding events, eligibility, etc.
-Tracks the attendance records of members.
-Responsible for collating attendance and survey data and reporting out quarterly.
-Organizes and replenishes office supplies for the staff.
-Works collaboratively with the Director of Communications on social media coverage of programming, as needed.
-Research potential submissions and assists in processing films for the Los Angeles Short Film Showcase.
-Provides administrative and organizational support for the Storyline Online literacy program.
Requirements & Preferences:
-This position would suit someone with experience in Awards PR, television programming, film festival programming or entertainment journalism
-Proficiency with G Suite, Microsoft Office (Outlook, Excel, Word) Mailchimp, Zoom required. Photoshop and PandaDoc knowledge are a plus
-Must be available and willing to work such overtime or extended hours as SAG-AFTRA Foundation determines is necessary to meet its business needs
-Nighttime/weekend availability required
-Ability to maintain a high level of confidentiality of information
-Excellent organizational skills, detail oriented
-Ability to work in a very high paced environment
-Able to organize and coordinate multiple tasks under deadline
-Excellent interpersonal skills: high degree of patience and tact
-Excellent verbal and written communication skills
-Able to work independently and as a member of a team
-Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA Foundation's sole discretion