Executive Assisant

This is a Full Time Job

Roundtable Entertainment is seeking an Executive Assistant to support President/CEO and 3 department heads. We are looking for an individual with a professional attitude, top-notch support skills, impeccable follow-through, strong communication skills, a capacity to multi-task, flexibility, and demonstrated interest in entertainment and streaming content.

Responsibilities
• Manage scheduling for CEO and 3 division heads
• Book & coordinate travel (both domestic and international), and prepare detailed itineraries
• General office management, including ordering/maintaining supplies and light housekeeping
• Maintain a database of business contacts
• Assisting with the coordination of meetings, projects and events, including ordering food and organizing in-office team events.
• Expense reporting
• Note-taking and occasional project management for select tasks
• Light tech support
• Special projects as needed, including conducting project research

Requirements
• Positive, professional attitude and a willingness to participate and problem-solve in a collaborative environment
• 2 + years of prior desk, office management, or assistant experience in the entertainment industry, preferably in production, development, or at an agency
• Highly organized and detail-oriented with an ability to anticipate needs and changes
• Excellent written and verbal communication skills
• Ability to multitask and adapt to shifting priorities, demands, and timelines promptly and efficiently
• Proven reliability in handling sensitive material and security concerns under very tight deadlines
• Knowledge of the current film and social media landscape
• PC/Mac savvy; MS Word, Excel, PowerPoint, and Outlook
• BA or BS degree or equivalent experience


Other:
• This role is 5 days a week in the office, currently located on the west side.
• Experience in Entertainment and/or Media industry preferred.
• Initiative with the ability to think ahead and anticipate the needs of the executive.
• Demonstrated ability to effectively manage and prioritize multiple tasks, and to be flexible as priorities shift
• Must demonstrate agility and patience within a high-volume, fast-paced work environment.
• Must be a proactive and positive thinker, a professional team player with excellent time management, communication, customer service, and interpersonal skills.
• Some nights and weekends may be required
• Must provide own computer