Events Manager

This is a Full Time Job

Rolling Stone: Events Manager

The Events team at Rolling Stone is hiring an Events Manager to work with the Vice President of Live and the Events Team to help plan, produce and execute a wide range of events. Travel is required for events per direction from VP of Events.

As PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.

Responsibilities will include:
• Plan and organize events.
• Keep an organized and accurate timeline to deliver on each event and be able to manage multiple events at once.
• Work closely with the sales team to build out custom budgets for events included in pitches
• Build, manage and recommend budgets per event.
• Build, manage and recommend both internal and client facing timelines per event.
• Research and help identify venue options for various events, collaborating with EVP of Production & Events and the Events Director on securing final selection
• Manage entire event timeline from iteration to load in and load out and act as a point person at events, working closely with sponsors, clients, agencies, venue teams and the Rolling Stone events team
• Secure, recommend and bid out vendors for each event. This includes but is not limited to: Fabricators, Staff, Production Vendors, Food and Beverage vendors
• Create invite and e-blast lists
• Track/manage RSVP’s
• Work with VP of Events and Events Team to manage and track all expenses and payments for events

Sponsorship activation execution - Once sponsorships are sold:
• Work with marketing to build a detailed timeline for event execution.
• Manage and execute both internal and external facing budgets for client
• Work with Creative team to develop website and event collateral
• Process fully executed contracts in Salesforce, request invoice and send to sponsor for payment
• Work with sales team to prepare event recap for sponsors

We are seeking:
• 5 years’ experience producing events
• Experience producing sponsorship moments and brand integrations around live music
• Understanding of, and experience in producing, bespoke branded events
• Client & Sponsor management skills including weekly status updates, brand approval processes, and meeting or exceeding client expectations and performance KPIs
• Ability to collaborate with sales & marketing teams on pitches and creative ideation for brand moments
• Knowledge of brand activation tactics, tools and strategies to deliver success against client deliverables
• Forward thinking, self-starter who consistently elevates Rolling Stone event operations
• Intricate knowledge of both venue and band production and backline.
• Relationships with production vendors, lighting vendors, backline vendors and staffing companies.
• Ability to procure multiple bids and negotiate.
• Knowledge of both artist and venue insurance requirements
• Knowledge of contract requirements and contractual steps needed per event.
• Historical relationships with agencies and managers
• Knowledge of artist pricing by market
• Detailed knowledge of all talent agencies and contacts per market at each agency.
• Ability to travel to events, potentially multiple per month
• Intricate knowledge of load in and load out processes
• Extremely organized and detail oriented.
• Team player
• Several years’ experience building budget formats for different sized events at different scales
• Intricate knowledge of excel, PowerPoint, Canva, google sheets, concur and other budgeting tools.
• Ability to stay focused and organized when multiple projects are happening at the same time.

Typical wage range: $85k - $95k. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. The typical candidate is hired below midpoint of the range.

The total compensation package for this position will also include other elements, a full range of medical, financial, and/or other benefits including 401(k) eligibility and paid time off benefits.

PMC is committed to the health and wellness of our employees. As part of our company-wide rollout of PMC’s paid healthcare plan, for this role the company pays 100% of the monthly health, dental and vision plan premiums for the employee and their family. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If you have more or less experience than specified on this job posting, please apply and list your salary expectations.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

It’s all About You…

At PMC, your wellness is top of mind. We offer a comprehensive benefits package to nurture you and your loved ones, including pets! Our package includes Healthcare (medical, dental, and vision) HSA with an employer contribution, FSA (Healthcare, Dependent Care & Commuter), EAP, Life Insurance, 401K with an employer match, Paid Parental Leave, Long-term Disability, generous Paid Time off (PTO), Pet Insurance, and Home & Auto insurance. Our Wellness initiatives rotate yoga, meditation, wellness weeks on a variety of topics, and financial wellness. We continuously elevate our offerings with more, for you.

Rolling Stone: Rolling Stone, the number one brand in music publishing, has been the leading voice of music and popular culture for 50 years. The multi-media brand features the latest in music reviews, in-depth interviews, hard-hitting political commentary and award-winning journalism across many platforms including magazine, digital, mobile, social and event marketing. Rolling Stone provides “all the news that fits” to a global audience of approximately 60 million people every month and publishes over 100 pieces of content every day.