Executive Assistant

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
Roc Nation is seeking an Executive Assistant to manage high-volume calendars, projects, and communication for an executive team. The role requires a minimum of 2 years of experience, excellent organizational skills, and the ability to work in a fast-paced environment.

• Salary: $70,000 - $75,000 per year
• Workplace Requirements: On-site in New York, NY
• Years of Experience Required: 1-3 years of experience in assistant, creative operations, or project management roles
• Education Requirements: Bachelor’s degree required
• Hard Skills Required: Familiarity with design software (Adobe Creative Suite, Keynote, Canva), strong communication, calendar management, travel coordination
• Soft Skills Required: Adaptability, independent work, multitasking, excellent people and management skills
• Preferred Skills/Experience: Experience in the music, sports, or entertainment industry

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Full Posting:

Executive Assistant
Location: New York, NY (Full-Time, On-Site)

Roc Nation, a Live Nation joint venture, is seeking a high-caliber Executive Assistant to support the executive team. The ideal candidate should have strong verbal and written communication skills, be able to manage a high volume of projects, and be a self-starter with excellent client interfacing abilities.

Responsibilities:
• Manage a high-volume calendar: organize meetings, send reminders, create agendas, take meeting minutes, and provide recaps to attendees.
• Answer and respond to phone calls, communicate messages, and share information with the Executive.
• Prioritize projects and respond to needs as they arise.
• Coordinate and finalize travel arrangements for the Executive and clients.
• Support the Marketing, Communications, and PR team with various tasks.
• Curate and organize essential team materials, maintaining structured Google Drive folders for streamlined collaboration.
• Manage multiple projects simultaneously and ensure timelines are met.
• Serve as the primary point of contact for internal and external projects and liaise between departments and clients.
• Track industry trends and make relevant recommendations for projects and brands.
• Generate and maintain reporting data for projects, sharing updates with upper management.
• Assist with event preparation and execution across Roc Nation's verticals.
• Travel as needed to assist projects at various stages.
• Handle administrative tasks and support department needs.

Qualifications:
• Bachelor’s degree required.
• 1-3 years of experience in an assistant role, creative operations, or project management, preferably in the music, sports, or entertainment industry.
• Familiarity with design software (Adobe Creative Suite, Keynote, Canva) preferred.
• Ability to work independently in a fast-paced, dynamic environment.
• Strong verbal and written communication skills, exceptional presentation skills.
• Adaptability and ability to manage multiple tasks efficiently.
• Excellent people and management skills to interact with colleagues, teams, and third parties.
• Proven track record of developing collaborative relationships through trust and successful project delivery.

Compensation:
Salary range: $70,000 - $75,000 per year, based on location and experience. Additional benefits and compensation packages may apply.