Live Media Coordinator

This is a Full Time Job

Robb Report is the global voice of luxury. Reporting on exceptional products, services and experiences for the affluent consumer, Robb Report leverages print, digital and social channels as well as custom curated event experiences to promote an extraordinary life. Robb Report’s parent company, Penske Media Corporation (PMC), is a leading digital media company, publishing, and information Services Company founded in 2003.

PLEASE NOTE THIS POSITION IS FIXED 12-MONTH PERIOD WITH OPTION TO RENEW.

Responsibilities:

• General administrative duties for Robb Report Live Media Events
• Maintain database of invite list, event attendees, member data, and notes
• Keep track of attendee outreach efforts and follow up communication schedules
• Manage all recordkeeping and communications with clients, maintaining weekly reports on tracking guest attendance & other important information
• Coordinate distribution of all digital and print invitations, announcements, itineraries, scheduling, etc, along with personalized guest outreach
• Build and manage event registration systems and event and partner information on RR1.com in collaboration with Integrated Marketing
• Collect event payments from guests, and coordinate travel logistics. Record all payments and distribute receipts.
• Gather, prepare and distribute biographical information (face pages) for internal distribution prior to events
• Fulfill individual special requests and answer questions about our programs
• Gather traveler information for various trips, convey details of events and schedules, gather and record signed waivers
• Work with General Counsel to update and distribute waiver and release forms for events
• Collaborate with the Marketing team on social media growth, assisting with copywriting, scheduling, and approvals
• Support events on an as needed basis (pre-event planning phase and onsite support)

Requirements:
• Exceptional organizational skills and attention to detail
• Administrative experience
• Skilled with learning and adapting to new technologies – experience with CRM tools & WordPress are beneficial
• Outstanding communication skills
• Experience in luxury marketplace or with UHNW individuals
• An understanding of the travel industry is a plus
• Professional yet appropriately friendly demeanor with UHNW clients

Salary: $65k

PMC is committed to the health and wellness of our employees. As part of PMC’s paid healthcare plan, the company pays 100% of the monthly health, dental and vision plan premiums for the employee and their family. The total compensation package for this position will include other elements including 401(k) eligibility and paid time off benefits.

Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).

As PMC values in-person collaboration and team cohesion, employees work onsite 4 days a week and 1 day remotely with a focus on maintaining a vibrant and inclusive culture.