Project Coordinator - Branded Shows

Full Time Job
WHAT'S COOL ABOUT THIS OPPORTUNITY:
Reedpop works with some of the biggest and most influential brands in the world and this role plays an important role in bringing some of our largest branded experiences to life. You should be a positive, dynamic person that believes in the excellence of execution and is driven to always make your clients and customers happy. As part of our branded events team, you will work directly with our key contacts at Lucasfilm, Disney, Microsoft, Crunchyroll and others to deliver once in a lifetime experiences for their audiences. Your day to day responsibilities could be anything from filling 5,000 seat theaters, to curating intimate workshops, to setting up meet and greets, deploying newsletters, updating websites and mobile apps, tracking project timelines, engaging fan groups, and constructing immersive experiences. One day, you'll have high level meetings with partners; the next, you'll be pushing crates across a loading dock; and the next, you'll be filling in detailed spreadsheets at the Reedpop Global Command Center. You will be directly involved in everything from the creation of new experiential ideas, to the pre-show planning process, to scheduling, budgeting, execution and curation of content for world class branded experiences that fans will love. What could be cooler than that?

BRING YOUR PASSION AND EXPERTISE:
• Responsible for daily back end management of all content integration software for web and mobile
• Responsible for tracking all project timelines, deliverables, and key milestones
• Collaborate across multiple lines of business to drive alignment between internal stakeholders and our clients
• Manage the development of the mobile app, digital signage, badge-based on site interactive elements, and other fan-facing communication and technology
• Partner with marketing team to manage digital marketing asset creation, delivery and strategy
• Regularly audit copy, images and content announcements for show websites, social media channels and other fan-facing tools
• Build and distribute all project timelines and schedule of deliverables based on thorough notes taken during all internal and client facing meetings
• Maintain an eye for detail on projects big and small, while communicating with the team to meet deadlines
• Assist in the design and strategic plan for fan-facing elements critical to the brand experience, including but not limited to: queueing, signage, and staffing
• Maintain and follow all brand and style guides for each client, ensuring consistency across all platforms
• Process invoices, set up new vendors, and maintain vendor contracts in a timely manner
• Collaborate with external project stakeholders and vendors as needed
• Assist with all pre-production and logistics involved with live entertainment at the event, including but not limited to: room sets, AV, talent advancing, and more
• Negotiate, draft, and manage content agreements for speakers, content providers, performers, key exhibitors, and fan entertainment at the event
• Be innovative in your approach and always think about what new tools, ideas and solutions will authentically appeal to our audiences and improve their experience
• Craft communications for all special guests, schedule their appearances, obtain their assets and secure their signed agreements
• Relationship management, customer service, attention to detail and follow up are vital components of this role
• Amenities you'll manage will range from booking flights and hotels to setting up private rooms, interviews, car services, handlers, walk-throughs, welcome gifts, security, meals, and interpreters
• Help to conceive unique, original, best-in-class content ideas that will delight fans and drive media impressions for this event
• Work closely with the marketing team and brand partners on the timing of all press releases and announcements related to content at the event
• Create and cultivate a ''one team'' approach through collaboration with event management, talent, marketing, finance, and operations
• Manage the overall content budget that includes AV costs, special guest fees, travel costs and all content related expenses

THE REQUIREMENTS:
• College degree in Event Management, Project Management, Marketing or equivalent business training preferred
• Minimum of 2 years' experience in live events, project management, marketing, client relations or other relevant field
• Experience and knowledge of hospitality industry is a plus
• Strong copy writing skills are required
• Excellent communication and interpersonal skills
• Organized, detail oriented & proactive with a strong sense of ownership and a true passion for pop culture, fan communities and the brands we work with
• Ability to multi-task, shift priorities and focus on finding solutions
• Must have a strong capacity for working independently and collaboratively, and have effective time management skills
• Expert level knowledge of Excel, Word, Powerpoint and Visio preferred
• General understanding of Facebook Business Manager, Instagram, YouTube, Twitter, etc.
• Must be highly collaborative with a ''We'' not ''Me'' mentality
• We are looking for a creative thinker and a problem solver – someone who can deliver innovative content ideas that fans will love and also be capable of executing them
• Resourceful and willing to find creative solutions that will help you achieve your goals
• We want an empathetic, positive and humble person that will truly care about their co-workers, our customers and the fans
• Strong conceptual planning, creative vision, and production skills
• Able to adjust and thrive within a fast-paced work environment with unpredictable deadlines and schedules
• Must be flexible in your viewpoints, always looking for the best ideas and ready to be an advocate for ideas other than your own
• Secure enough in yourself to be able to ask for help, say ''I don't know'' and always learn from your mistakes
• Ability to work outside of traditional work day hours when needed
• Some travel is required. Approximately 6-8 times per year