Office Manager

This is a Full Time Job

ABOUT THE ROLE

Red Seat Ventures is seeking a highly organized, proactive, and service-oriented Office Manager to support our fast-growing, multi-floor New York City workspace.

The Office Manager will serve as the central hub for office operations, facilities management, cross-location logistics, and day-to-day administration. This role will help ensure that our offices are organized, welcoming, well-equipped, and operating efficiently. The ideal candidate anticipates office needs before they arise, takes ownership of responsibilities, and thrives in a fast-paced, collaborative media and entertainment environment.

KEY RESPONSIBILITIES
• Manage the daily operations of the New York office and ensure a professional, organized, and welcoming workplace.
• Coordinate facilities management across multiple floors, including building access, maintenance, repairs, cleaning, security, and vendor services.
• Serve as the primary point of contact for building management, landlords, vendors, contractors, and service providers.
• Monitor office supplies, equipment, furniture, kitchen inventory, and other workplace needs; maintain appropriate inventory levels and reorder as necessary.
• Coordinate office moves, seating arrangements, workspace changes, deliveries, and other logistical needs.
• Support employee and guest reception, including visitor coordination, access management, and meeting room scheduling.
• Manage incoming and outgoing mail, packages, shipping, and courier services.
• Coordinate office events, team meetings, celebrations, and other employee engagement activities.
• Develop and maintain office procedures, schedules, vendor information, and facilities documentation.
• Assist with onboarding logistics, including workspace preparation, access badges, equipment coordination, and office orientation.
• Support workplace safety, emergency preparedness, and compliance with building policies.
• Track office-related expenses, invoices, purchase orders, and vendor contracts in partnership with the appropriate internal teams.
• Help identify opportunities to improve office efficiency, employee experience, and cost management.
• Provide administrative and logistical support to company leadership and departments as needed.
• Handle sensitive information with discretion and professionalism.
• Take on additional projects and responsibilities as the needs of the business evolve.

QUALIFICATIONS
• 3–5 years of experience in office management, workplace operations, facilities coordination, or a related role.
• Experience supporting a multi-floor or fast-paced office environment preferred.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to manage multiple priorities and follow through on tasks independently.
• Strong written and verbal communication skills.
• Professional, approachable, and service-oriented demeanor.
• Demonstrated ability to anticipate needs and proactively solve problems.
• Strong vendor-management and relationship-management skills.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working on-site in a dynamic media and entertainment environment.
• Ability to lift, move, or arrange office supplies and equipment as needed.

PREFERRED ATTRIBUTES
• Experience in media, entertainment, podcasting, technology, or a similarly fast-paced industry.
• Familiarity with building operations, office systems, and workplace safety procedures.
• Experience coordinating events, office renovations, moves, or workspace expansions.
• A hands-on, solutions-oriented approach and willingness to pitch in wherever needed.
• Strong interpersonal skills and the ability to work effectively with employees at all levels.

WHAT SUCCESS LOOKS LIKE

Success in this role means that the Red Seat Ventures workplace operates smoothly, efficiently, and professionally every day. The Office Manager will create a positive employee and visitor experience, anticipate operational needs, build strong relationships with vendors and building partners, and help establish scalable office systems that support the company's continued growth.

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