Talent Management Assistant

This is a Full Time Job

DESCRIPTION:
A boutique talent management company representing clients in both digital and traditional media is seeking a highly organized and proactive full-time assistant to support the President and collaborate with a small, dynamic team. This role offers an exciting opportunity to work closely with top talent in the entertainment industry, with a strong focus on the digital space.

Ideal Candidate:
We're looking for someone passionate about talent management and the ever-evolving digital entertainment landscape. The right candidate will be detail-oriented, adaptable, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities:
• Manage and track all incoming emails for the President.
• Handle logistics and scheduling for both the President and clients, including flights, hotels, ground transportation, shoot details, event coordination, securing call sheets, and creating detailed itineraries. Experience booking travel is a must.
• Coordinate and oversee all product gifting for digital clients.
• Update and send invoices as needed.
• Take meeting notes and distribute timely follow-ups.
• Maintain and update the company's project management system (experience with Asana is a plus).

Qualifications:
• 1-2 years of assistant experience in an agency, studio, or management company, preferably with a focus on digital media.
• Ability to work under pressure, meet tight deadlines, and manage multiple projects with competing priorities.
• Exceptional organizational skills and attention to detail, especially when handling a high volume of emails and calls.
• Strong interpersonal and communication skills, with a clear understanding of discretion and confidentiality.
• Ability to work effectively with clients and their professional teams.
• Proficiency in Microsoft Office Suite and Google Suite; basic Adobe Photoshop skills are a plus (for updating text in one-sheets).
• Must have a valid driver's license and insurance.
• Comfortable working from a home office while maintaining high levels of productivity and professionalism.

Compensation:
Salary range: $45,000 - $60,000, depending on experience.