Coordinator

This is a Full Time Job

Coordinator (Remote/Hybrid)

We are seeking a Coordinator who supports the successful planning, execution, and delivery of projects by managing schedules, facilitating communication, and coordinating logistics across departments. This role balances creative input with practical execution, ensuring that projects are completed on time, within scope, and to a high standard.
Responsibilities
- Read scripts and watch content to promote broad understanding for projects
- Maintain high-trust relationships with clients to deliver projects that meet or exceed expectations
- Interpret/translate creative client notes and communicate to Editorial staff and Graphics staff; ensure all notes / changes are incorporated
- Manage multiple projects concurrently inclusive of all unique deliverables and varied deadlines
- Work effectively with Music to handle sound/music for all projects, including clearances
- Work effectively with Graphics on graphic elements for all projects to ensure accurate and timely deliverables are integrated
- Work effectively with Sound Design/Mix for all projects in finishing process
- Work effectively with Copywriters to handle copy on all projects; assign scripts
- Work effectively with Assistant Editorial team to manage assets
- Work effectively with AV team leadership
- Work with Finishing team to deliver and prep locked creative
- Create new jobs, work orders and submit graphic request forms for projects in the Pipe
- Keep up with entertainment marketing/trailer industry trends
- Assist in ordering client gifts for special occasions (e.g., project release, promotion/new job)
- Assist in organizing and maintaining client database by sharing information for Business Development
- Act as backup for Producer during his/her absence by continuing to move project elements forward under guidance of another Producer/Creative Director
- Listen to Producer/client project conversations to understand client needs and how to communicate succinctly and effectively
- Provide administrative assistance to the Producer team and Partner/Creative Director
- Assist in providing needed project documentation (continuity scripts, music cue sheets, shot lists)
- Generate / file requests and follow-up on creative orders (music / graphics / editorial cuts) as well as general needs (overtime requests for creative teams)
- Effectively work with other Coordinators/Producers to schedule and assign editorial resources
- Work with all creative and technical teams to ensure tasks that involve multiple departments are on track
- Maintain organized work files including client contact database
- Maintain a comprehensive log of daily tasks
- Provide ideas on how to evolve creative and support processes within the company
Characteristics
- Adapt communication style and content, based on effectiveness with each team member
- Flexible and adaptive to changing schedules and circumstances
- Must be proactive and oversee delegated project assignments
- Able to anticipate needs and navigate challenges whether creative, interpersonal or process-oriented
- Recognize need and ability to pivot when things don't go according to plan
- Able to seamlessly multi-task, as assignments and requirements change, without any loss of productivity
- Maintain professional and positive attitude when working with internal staff and clients
- High level of focus & attention to detail
- Strong initiative / resolve; desire and aptitude to grow
- Receptive to constructive feedback from team or client
- Understand and demonstrate our core values in daily interaction
Requirements
- 2+ years of experience in production, project coordination, or a related field
- Strong organizational and time-management skills with keen attention to detail
- Ability to multitask and adapt in a fast-paced environment
- Excellent written and verbal communication skills
- Familiarity with production processes from pre-production to post
- Proficient in project management tools
- A collaborative mindset and positive attitude

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