Chief of Staff/Executive Assistant

This is a Full Time Job

Ramo Law is a rapidly growing high profile entertainment law firm led by diverse and prolific management. The firm is seeking a talented individual who wants to contribute to a growing and successful law firm with administrative support. We are seeking a self-sufficient individual who has the initiative and desire to support a law firm that is at the center of film and television deal making. Chief of Staff/Executive Assistant will be supporting the Managing Partner in all administrative aspects in high profile entertainment transactions.

Please do not call the employer; instead, submit your resume and cover letter exclusively through the Entertainment Careers website for consideration.

This is a full-time 'in-office' position, Monday - Friday, 8:30AM - 5:30PM.

DUTIES/RESPONSIBILITIES
• Provide administrative coverage. (calls, schedule, travel arrangements)
• Coordinates, oversees, and leads planning and execution of special events.
• Arrange and submit attorney CLEs and compliance.
• Answer and route incoming calls on a multi-line telephone system, as needed.
• Schedule calls and meetings with clients and opposing counsel and all office.
• Provide support for marketing events, speaking engagements, etc.
• Offers paralegal/law clerk support to include:
• Pulling precedent files.
• Working directly on legal closings including obtaining signatures, preparing closing files and listening in on closing calls to take notes and help with action items.
• Draft cover letters.
• Communicates directly with clients on scheduling items.
• Format and/or redline documents.
• Work with other team assistant
• Attends all team-related meetings.
• Creates a strategy and system to implement an efficient workday.
• Monitors and prompts all calendared events during business day.
• Maintains a positive attitude and is first in line to handle calls, internal requests.
• Helps with coordination of personal activities, schedule, and calendar.
REQUIRED SKILLS AND ABILITIES
• Must have worked on CEO desk or Managing Partner
• A mix of a top-tier law firm and in-house experience preferred.
• Experience in the entertainment industry
• Detail-oriented, with accurate input and proof-proving skills.
• Strong PC skills, including proficiency in Microsoft Word, Microsoft Excel and Outlook.
• Excellent written, verbal, analytical, and organizational skills with ability to interact well with all levels of personnel.
• Self-starter with ability to prioritize high-volume work in fast-paced, dynamic environment. Must be responsive to deadlines and work well under pressure.
• Proven ability to handle highly confidential and sensitive information.
• Ability to guide and focus their duties interiorizing basic business processes and routines with low supervision.
• Capability to meet the expectations set on the duties assigned.
• Successfully shares information and ideas securing the most meaningful message is perfectly conveyed.
• Strong work ethic.
EDUCATION AND EXPERIENCE
• 5 years of experience in a law firm or an entertainment/media company legal department.
• College degree or equivalent level of experience.
PHYSICAL REQUIREMENTS
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to navigate each department at the firm's facilities.
Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.