Legal Assistant/Paralegal

This is a Full Time Job

About the Role:

This role supports the attorneys and legal teams running the firm's production and transactional matters. It sits between administrative support and paralegal work: you keep the desk organized and the calendar honest, and you prepare, track, and administer the contracts that move through the firm every week. Entertainment experience is welcome but not required.

You will work closely with clients using generative AI tools to make film and television. You should be interested in generative AI, and comfortable enough with computers, the internet, and technology generally that you can learn a new tool on your own without step-by-step instructions.

Responsibilities:

• Prepare, format, and administer production related contracts from initial draft through execution.
• Draft legal correspondence for attorney review, including termination letters, extensions, and amendments.
• Manage document flow: version control, signature collection, execution, and distribution.
• Track the status of agreements and prepare organized status reports on a regular cadence.
• Manage attorney calendars and deadlines, and flag what is coming due before it is late.
• Provide day to day administrative support, including phones, mail and email, scheduling, and file organization.
• Support matter intake, conflicts checks, engagement letters, time entry, and billing review.
• Keep matter records and contract trackers current in Airtable and the firm's practice management system.
• Participate in system and process improvement projects, including the firm's AI assisted workflow rollout.
• Handle confidential client, personnel, and financial matters with absolute discretion. A signed confidentiality agreement is a condition of employment.
• Other ad hoc duties as required.

Required Qualifications:

• Minimum three years as a legal assistant, legal secretary, or paralegal supporting attorneys, at a law firm or in house.
• Hands on experience with contracts, including preparation, redlines, execution, and file maintenance.
• Working knowledge of legal administrative workflow: intake, conflicts, engagement letters, billing, and document execution.
• Proficiency in Airtable, Microsoft Word, Excel, and Outlook, and comfort with legal practice management software.
• Excellent written and verbal communication, strong proofreading, and accurate data entry.
• Self starter who prioritizes high volume work, meets deadlines, and stays steady under pressure.
• Proven discretion with confidential and sensitive information.
• Genuine interest in generative AI and the ability to learn new software without step by step instruction.

Preferred Qualifications:

• A mix of top tier law firm and in house experience.
• Entertainment, media, or talent industry experience.
• Intellectual property experience, including rights, licensing, clearances, or chain of title.
• Paralegal certificate, college degree, or equivalent experience.