Event Manager

This is a Part Time Job

Position: Temporary Part-time Event Manager
Commitment: 5-10 Hours/ week
Duration: 3 Months (April-June 2023)
Hourly Rate: $30
Mt. Oliver

Artist Lindsey Peck Scherloum is seeking a temporary part-time (approximately 5-10 hours per week, varying by week) Event Manager to assist in implementing a temporary public art project that will engage the Brashear Association Inc.'s service area residents.

Overview:
Scherloum, in collaboration with The Brashear Association, Inc., is working on an event-based temporary public art project that addresses the issue of food insecurity in eleven neighborhoods of South Pittsburgh. This project is one of four projects of the Public Art and Communities Program, an initiative between the Office for Public Art and Neighborhood Allies, in collaboration with the Borough of Millvale.

The public art project aims to address the stigma around food insecurity through a community meal series crafted to improve access to services, such as Brashear's food pantry; to create community; and lift up alternatives to the systems that are leaving people hungry. An experimental interactive theater performance, the work creates awareness that anything can change suddenly for any of us, and being food insecure is not a personal failure, but a situation that has systemic causes and solutions.

Objectives of this role:
Report weekly to artist Lindsey Peck Scherloum and collaborate alongside The Brashear Association Inc. and project management staff at Neighborhood Allies.
Oversee the planning and execution of a 2-day event series, in collaboration with the artist, in late May/early June.
Uphold the mission and vision of all organizations
Keep budgets and timelines under control at all times
Comply with all national and local regulations
Report progress at regular team meetings

Responsibilities:
Create an adaptable invitation to be shared across platforms
Create a simple online reservation process for the events
Manage reservations and all communication with guests
Create and ensure implementation of an event and catering timeline
Reserve needed rentals, including Port o John, tables, table settings, and tents
Manage coordination of pickup and drop off of event supplies
Assist in event promotion including digital platforms, creating, ordering, and printing marketing materials and documenting events through photography.
Assist in event set-up and tear-down

Qualifications:
Excellent organizational and communication skills
Ability to remain calm under pressure and maintain a customer-service mindset
Reliable form of transportation to Mt. Oliver borough
Have select weekday work availability between 9am and 2pm
Must be willing to work the events Friday evening and Saturday: May 19 and 20th OR June 2 and 3, 2023.
Ability to communicate via phone and email
Familiarity with Google workspaces
Experience working with colleagues in graphic design, sales, marketing, and communications
Familiarity with South Pittsburgh Hilltop neighborhoods preferred
Experience with event planning within the City of Pittsburgh a plus
Experience with theater productions a plus

COMPENSATION:
This is a temporary, part time contract position between April and June 2023.
Compensation is $30/hr
Invoicing and processing will be managed directly with the artist, no more frequently than every two weeks. No additional benefits are included.