Executive Assistant

This is a Full Time Job

Executive Assistant, Prime Video User Experience Design Team

Are you interested in shaping the future of entertainment? Prime Video is re-inventing how customers connect with their favorite shows, teams, and products by combining high-quality immersive interactive features and exclusive access to some of the world's most loved movies, TV series, and live sports. All from a single service available on the web, mobile, and TV in 240 countries and territories around the world.

The Prime Video User Experience Design team is seeking a self-driven, highly organized, resourceful, and proactive Executive Assistant supporting two Executives within the team. The responsibilities of the role consist of a wide range of activities, including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating travel, expenses and budgeting, and project coordination. Other responsibilities include but are not limited to coordinating meeting agendas, facilitating key team activities and events (such as all-hands meetings to fun engagement activities), general office management, site lead and ambassador for our team within the LA office; insisting on a high bar for the experience of employees working in this location. As an Executive Assistant, you'll have the opportunity to act as an extension of our leaders in partnership with a solid team of other Executive Assistants and key business partners.

The candidate will be an experienced administrative professional who is looking for their next big opportunity to grow & advance their career. They will be a fast learner with experience using sound judgment while working in a fast-paced, goal-oriented, and ever-changing work environment, and have strong prioritization abilities to complete a high volume of complex tasks with minimal to no supervision. They will also be a detail oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Experience working with a design team is not required. However, you should have an interest in the space and a desire to learn more about the design industry.

Finally, the candidate will be someone who is ready to build a deep and trusting, long-term professional relationship with the Executives they will support. Over time, the relationships will blossom into strong partnerships, and the Executive Assistant will be a vital leader on the team with the opportunity to take on special initiatives with increased responsibility to step up and run employee engagement programs to help improve inclusivity and motivation of the entire 100 Design Team.

Key job responsibilities
* This position will require at least 3 days a week in the office
* Management of complex calendar and scheduling to support teams in multiple global locations and time zones
* Manage expense reports and domestic/international travel
* Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
* Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team
* Plan the annual calendar and facilitate the integration/prioritization of business activities
* Build relationships with Executive Assistants throughout the team and across the company as well as with Finance, HR, Legal, Product, and Engineering partners
* Track and help drive completion of key deliverables and follow up on outstanding items
* Act as a liaison for direct reports
* Management of team space, including moves, and reconfiguration
* Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
* Ok with periodic travel for team summits, leads workshops, and events
* Have fun and help others on the team do the same

About the team
You'll be joining a team of User Experience Design practitioners who help each other and care deeply about their craft. You will have a mentor that cares about your career and skills development. Furthermore, you will have autonomy and ownership while contributing to the supportive culture on the team. We seek out diverse perspectives and encourage everyone to be able to bring their authentic self to work every day to help drive towards customer-centric solutions.

We are open to hiring candidates to work out of one of the following locations:

Culver City, CA, USA

Qualifications

• 5 years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Strong organizational, communication, and interpersonal skills
• Ability to prioritize and handle multiple assignments at any given time
• High levels of integrity and discretion
• Impeccable attention to detail
• Highly motivated, organized individual who is able to work effectively with minimal supervision