Personal Operations Assistant

This is a Freelance Job

This is: Echo Park Los Angeles-based hybrid role. Most work can be done remotely, with occasional yet ongoing in-person working sessions particularly during the initial onboarding period.

I’m looking for a highly capable, resourceful, and organized person to help me create better systems, clear neglected tasks, and keep important projects moving forward.

This is not a traditional assistant role focused on emails, scheduling or errands. The central job is to take things that are unclear, scattered, overdue, or difficult to initiate and help turn them into completed outcomes or simple working systems.

Responsibilities may include:
* Taking incomplete ideas, voice notes, messages, and task lists and turning them into clear next actions
* Researching solutions, products, services, and opportunities to solve things
* Following up with me/us and making sure open loops are closed
* Organizing information, documents, files, contacts, and project materials
* Building simple to use systems for recurring tasks and ongoing projects
* Helping clear administrative backlogs
* Tracking active projects and identifying what is stalled
* Helping with tasks and follow ups of things that take up too much time
* Handling tasks independently whenever possible rather than returning every question to us
* Using AI and modern digital tools to work faster and more effectively and creating systems that utilize AI

The work may move between music, business, home, travel, research, and personal administration. The exact tasks will vary, but the purpose stays consistent: reduce friction, create clarity, and move worthwhile things toward completion.

The right person is:
* Resourceful and comfortable figuring things out
* Comfortable with technology, AI tools, spreadsheets, and basic organizational systems
* Good at presenting solutions rather than simply reporting problems
* Highly dependable and strong at follow-through
* Organized without being rigid
* Able to distinguish what matters from what merely looks urgent
* Comfortable working with an unconventional creative person and team
* Clear and concise in written communication
* Proactive without overstepping
* Willing to handle both interesting projects and mundane but necessary tasks

You do not need to arrive with a perfect system or years of executive-assistant experience. Strong judgment, initiative, curiosity, and evidence that you finish what you start matter more.

What success looks like
* Important tasks stop disappearing or remaining unfinished
* I spend less time remembering, organizing, and restarting projects
* Recurring problems become simple repeatable processes
* Decisions arrive with the necessary information already gathered
* Open loops are followed through to completion
* The systems created are useful and lightweight rather than complicated
* Over time, you understand how I work well enough to anticipate friction and help remove it

This will begin as a part-time role with the potential to grow in hours, responsibility, and compensation as trust develops and the role proves useful.