Office Administrator
Pmc
New York, NYThis was removed by the employer on 10/31/2022 2:23:00 PM PST
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Full Time Job
Penske Media Corporation?(PMC), whose award-winning content across more than 23 brands attracts a passionate monthly audience of more than 310 million, is hiring a “people person” who has team building skills, to work across all departments at Penske Media Corporation. The PMC Office Administrator will have a friendly and easygoing personality while also being perceptive and disciplined. If that sounds like you, we’d love to hear from you.
PMC continues to follow guidance released by CDC and other federal, state, and local authorities to help mitigate the spread of COVID-19 and help ensure employee health and safety.
What You Will Do:
• Professionally and courteously greet all visitors and direct them appropriately to ensure a welcoming experience
• Always maintain a clean and tidy reception area
• Provide administrative support to PMC Facilities team as needed
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Oversee the Visitor Management System
• Assist mailroom with incoming and outgoing deliveries
• Maintain a clear line of communication between our office building staff by managing the vendor Certificates of Insurance (COI) and scheduling of freight elevators
• Assist Human Resources and Public Relations with any short- and long-term projects
• Uphold COVID-19 office protocols
• Monitor and direct all email inquiries
• Handle staff gifting and catering
• Assist with setting up and breaking down rooms before and after meetings
• Participate in the Building Emergency action team. Perform the roles of a floor warden (Searcher, Stairway Monitor, etc.)
• Create and monitor purchase orders for all facilities vendor invoices
• Perform other related duties as assigned by the Facilities Manager
Requirements:
• Excellent customer service
• Proficient in Microsoft Office Suite & Google Docs; Slack, Jira, Concur, & Building Engines are a plus
• Strong communication, organization, multitasking and time management skills
• Detail oriented
• Demonstrate the ability to work with all levels of management
• Demonstrate initiative, professionalism and confidentiality
It’s all About You…
At PMC, your wellness is top of mind. We offer a comprehensive benefits package to nurture you and your loved ones, including pets! Our package includes Healthcare (medical, dental, and vision) HSA with an employer contribution, FSA (Healthcare, Dependent Care & Commuter), EAP, Life Insurance, 401K with an employer match, Paid Parental Leave, Long-term Disability, generous Paid Time off (PTO), Pet Insurance, and Home & Auto insurance. Our Wellness initiatives rotate yoga, meditation, wellness weeks on a variety of topics, and financial wellness. We continuously elevate our offerings with more, for you.
About PMC:
PMC is a leading global media and information services company whose award-winning content attracts a passionate audience. Since 2004, Penske Media has been a pioneer in digital media and a platform innovator, reaching viewers on all screens across its ever-growing constellation of iconic brands, which includes Variety, Rolling Stone, The Hollywood Reporter, Billboard, WWD, SHE Media, Robb Report, Deadline, Sportico, BGR, ARTnews, Fairchild Media, Vibe, IndieWire, Dirt, Gold Derby and Spy.com, among many others. PMC’s journalists and content creators deliver daily the most comprehensive news and information in their industries and areas of coverage, unequaled in ambition, depth, and courage. In addition, PMC owns several vital cultural events such as SXSW, LA3C, and Life is Beautiful. Headquartered in New York and Los Angeles with additional offices in 14 countries worldwide, PMC believes companies should not only be profitable but also forces for good.