Office Administrator

Full Time Job
PMC: Office Administrator

We are looking for a ''people person'' who has team building skills, to work across all departments at Penske Media Corporation. The ideal candidate will have a friendly and easygoing personality while also being perceptive and disciplined. If that sounds like you, we'd love to hear from you.

Responsibilities:

• Professionally and courteously greet all visitors and direct them appropriately to ensure a welcoming experience, notify staff of their arrival in a timely manner; occasionally escort visitors to scheduled offices and ensure their needs are met; arrange for a host to escort if necessary

• Maintain a clean and tidy reception area at all times

• Administrative office support

• Order, inventory and stock office supplies

• Oversee the Visitor Management System

• Maintain a clear line of communication between our offices and building staff by managing the vendor COIs and freight elevator

• Assist Human Resources and Public Relations with short- and long-term projects

• Uphold COVID-19 office protocol

• Monitor and direct all emails and phone calls to the appropriate department

• Provides assistance and ascertains appropriate resources when caller has limited information or contact person is unavailable.

• Handle staff gifting, catering

• Assist with setting up and breaking down rooms before and after meetings

• Participate in the Building Emergency action team. Perform the roles of a floor warden (Searcher, Stairway Monitor, etc.)

• Contribute to a happy, healthy, high performance team, assist with the coordination of company-wide cultural engagement initiatives, and represent PMC's core values in everything you do

• Perform other related duties as assigned

Requirements:
• Ability to deliver exceptional customer service at all times; exercise courtesy and diplomacy with PMC personnel and representatives outside the company

• Flexibility to work occasional overtime, before or after normal work hours, is required

• Ability to manage multiple projects, work independently, prioritize workloads, and meet deadlines

• Ability to use tact and discretion and maintain the utmost confidentiality of personnel information

• Highly dependable and demonstrated consistent, effective administrative and clerical performance for the accomplishment of responsibilities and defined objectives

• Proficient in Microsoft Office Suite, Google Docs, Slack, Jira, Concur, Building Engines

• Strong communication, organization, multitasking and time management skills

• Detail oriented

• Demonstrate the ability to work with all levels of management

• Demonstrate initiative, professionalism and confidentiality