Executive Assistant
Pluto TV
New York, NYThis was removed by the employer on 10/11/2021 8:04:00 AM PST
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Full Time Job
The Executive Administrative Assistant will support two executives across the ViacomCBS Streaming Organization (which includes Paramount and PlutoTV)! Specifically, this role will dual report into the Senior Vice President, Strategy, Streaming and Senior Vice President, Distribution and Business Development, Streaming.
Day-to-Day In the Role:
• Coordinate meetings, organize departmental activities, and offsite/onsite events including but not limited to scheduling, agenda creation, logistics, video conference/light AV setup, space plans, and catering
• Maintain calendars and assist executives with scheduling as well as identifying and resolving conflicts
• Handle executives' extensive travel schedules, proactively confirming travel plans, securing office and seating for executive and team travel
• Process and handle all expense reports for executives
• Order and stock office supplies and proactively process and suggest improvement recommendations.
• Assist in onboarding of new employees-coordinating with Facilities, IT, Telecom, Security, Etc.
Basic Qualifications:
• 1 years administrative experience supporting a team of senior executives
• East coast (NY area) preferred
Additional Qualifications:
• Outstanding organizational and time management skills with the ability to anticipate, prioritize and fulfill multiple tasks with an acute attention to detail and deadlines
• Strong organizational, analytical, and interpersonal skills as well as a professional demeanor while communicating optimally with all levels of management
• Proficient in Microsoft, PowerPoint, Outlook, Google Workspace and Slack
• Event planning experience
• Standout colleague – upbeat, hardworking, and personable, and outgoing
• Technically savvy professional with some media or technology background
• Interest in or understanding of the television and streaming industry / landscape
• Professional in working both in a team environment and independently
• Shown ability to work under pressure, perform efficiently, balance multiple high priority tasks simultaneously, and meet tight deadlines
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