Management Assistant
Pixar
Emeryville, CAFull Time Job
This position provides primary and specialized administrative support to the lawyers, paralegal, and contract administrator in the Pixar Legal and Business Affairs department.
RESPONSIBILITIES:
• Maintain calendars and schedules; help prepare for meetings; schedule conference calls and book conference rooms as needed
• Arrange travel and create detailed itineraries
• Monitor incoming and outgoing correspondence and requests via telephone, e-mail and U.S. mail
• Prepare conference rooms for meetings and secure A/V equipment or other materials as needed
• Draft cover letters, faxes and other correspondence as needed or requested
• Prepare and file expense reports, prepare shipments and order office supplies
• Open, sort and distribute department interoffice and U.S. mail
• Track and process New Hire paperwork, in coordination with Recruiting
• Track Certificates of Insurance
• Assist Patent Counsel with database
• Provide additional administrative & clerical support including filing work requests, processing department invoices, coordinating department events, filing, etc.
• Attend meetings, take and distribute minutes or notes as requested
• Complete special projects as identified and requested
QUALIFICATIONS:
• Two to four years similar administrative experience, preferably in a Legal or related department
• Strong administrative, prioritization and organizational skills; excellent detail orientation
• Excellent written and verbal communication skills
• Ability to handle highly sensitive and confidential documents in a professional and discrete manner
• Ability to work as a member of a team with an ability to be flexible and juggle multiple priorities and projects with efficiency, diplomacy and skill
• Strong typing ability and proficiency with MS Word, Excel and related software including e-mail and calendaring applications
• Ability to work as a member of a team with an ability to be flexible and juggle multiple priorities and projects with efficiency, diplomacy and skill
• Experience in a film, animation or entertainment related field a plus