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Management Assistant
Pixar
Emeryville, CA
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This was removed by the employer on 7/24/2019 7:06:00 PM PST
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How do I hire a Management Assistant? This position provides primary and specialized administrative support to the lawyers, paralegal, and contract administrator in the Pixar Legal and Business Affairs department.
RESPONSIBILITIES:
• Maintain calendars and schedules; help prepare for meetings; schedule conference calls and book conference rooms as needed
• Arrange travel and create detailed itineraries
• Monitor incoming and outgoing correspondence and requests via telephone, e-mail and U.S. mail
• Prepare conference rooms for meetings and secure A/V equipment or other materials as needed
• Draft cover letters, faxes and other correspondence as needed or requested
• Prepare and file expense reports, prepare shipments and order office supplies
• Open, sort and distribute department interoffice and U.S. mail
• Track and process New Hire paperwork, in coordination with Recruiting
• Track Certificates of Insurance
• Assist Patent Counsel with database
• Provide additional administrative & clerical support including filing work requests, processing department invoices, coordinating department events, filing, etc.
• Attend meetings, take and distribute minutes or notes as requested
• Complete special projects as identified and requested
QUALIFICATIONS:
• Two to four years similar administrative experience, preferably in a Legal or related department
• Strong administrative, prioritization and organizational skills; excellent detail orientation
• Excellent written and verbal communication skills
• Ability to handle highly sensitive and confidential documents in a professional and discrete manner
• Ability to work as a member of a team with an ability to be flexible and juggle multiple priorities and projects with efficiency, diplomacy and skill
• Strong typing ability and proficiency with MS Word, Excel and related software including e-mail and calendaring applications
• Ability to work as a member of a team with an ability to be flexible and juggle multiple priorities and projects with efficiency, diplomacy and skill
• Experience in a film, animation or entertainment related field a plus This job is no longer available. Click here to view current job listings.
This was removed by the employer on 7/24/2019 7:06:00 PM PST
Not to worry we have a lot of other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Legal and Business Affairs Category
Browse the Studio Category
Search for Management Assistant jobs in Emeryville-CA
Search all Management Assistant postings
Are you an employer?
How do I hire a Management Assistant? This position provides primary and specialized administrative support to the lawyers, paralegal, and contract administrator in the Pixar Legal and Business Affairs department.
RESPONSIBILITIES:
• Maintain calendars and schedules; help prepare for meetings; schedule conference calls and book conference rooms as needed
• Arrange travel and create detailed itineraries
• Monitor incoming and outgoing correspondence and requests via telephone, e-mail and U.S. mail
• Prepare conference rooms for meetings and secure A/V equipment or other materials as needed
• Draft cover letters, faxes and other correspondence as needed or requested
• Prepare and file expense reports, prepare shipments and order office supplies
• Open, sort and distribute department interoffice and U.S. mail
• Track and process New Hire paperwork, in coordination with Recruiting
• Track Certificates of Insurance
• Assist Patent Counsel with database
• Provide additional administrative & clerical support including filing work requests, processing department invoices, coordinating department events, filing, etc.
• Attend meetings, take and distribute minutes or notes as requested
• Complete special projects as identified and requested
QUALIFICATIONS:
• Two to four years similar administrative experience, preferably in a Legal or related department
• Strong administrative, prioritization and organizational skills; excellent detail orientation
• Excellent written and verbal communication skills
• Ability to handle highly sensitive and confidential documents in a professional and discrete manner
• Ability to work as a member of a team with an ability to be flexible and juggle multiple priorities and projects with efficiency, diplomacy and skill
• Strong typing ability and proficiency with MS Word, Excel and related software including e-mail and calendaring applications
• Ability to work as a member of a team with an ability to be flexible and juggle multiple priorities and projects with efficiency, diplomacy and skill
• Experience in a film, animation or entertainment related field a plus This job is no longer available. Click here to view current job listings.
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