Assistant To The Producer

This is a Full Time Job


RESPONSIBILITIES:
• Proactively manage all pertinent calendar(s) with alertness to agendas, deadlines, and possible conflicts. Partner with production leadership to effectively manage constantly changing schedule priorities and communicate them to production management. Coordinate production schedule requests with executive team, ancillary production departments and corporate departments as needed. Negotiate with other productions and departments for studio screening and conference room bookings as needed. Ensure that schedules are current and accurate and communicated to involved parties.
• Foster a loyal and committed partnership with primary manager
• Mentor production desk staff and support production desk and other production leadership offices as needed
• Establish a positive rapport with other assistants, department managers and studio leadership
• Work with outside agents and managers to schedule talent for dialogue recording sessions; arrange all production staff and talent travel needs for sessions
• Actively participate in the assistants' community
• Participate in the hiring process as requested
• Create and support a friendly and professional atmosphere within production offices
• Preserve and promote Pixar's culture of respect and innovation
• Special projects as needed
• Administrative Support:
• Successfully organize and manage the day-to-day tasks and operations, which may include but are not limited to:
• Manage all phone, email, and mail correspondence
• Handle all shipping needs
• Maintain address book, and electronic and paper files
• Help coordinate individual meals and department or crew catering needs
• Order and maintain swag, and prepare gift bags as requested.
• Manage auction and charity requests, and maintain file of donated time and items
• Organize VIP studio tours as requested
• Field requests for speaking engagements and interviews, partnering with Publicity to manage and facilitate involvement in approved requests
• Book all travel and create detailed itineraries
• Help assemble major screenings and presentations
• Manage and reconcile petty cash, American Express account, expense reports, invoices and receipts as they pertain to production or department
• Coordinate logistics for on/off-site meetings, social events and morale/team building events

QUALIFICATIONS:
• Bachelor's degree preferred
• Four years administrative experience supporting in-demand individual in dynamic office
• environment preferred
• Experience and interest in a film or entertainment-related field preferred
• Strong organizational skills and attention to details
• Superior interpersonal skills in both verbal and written communications
• Ability to prioritize multiple requests and projects in fast-paced, deadline driven environment
• Adaptable to ever-changing circumstances, situations and people
• Willing to take initiative and resolve problems creatively and resourcefully
• Both a strong team player and an independent worker
• Customer service oriented
• Discrete professionalism required
• Proven ability to anticipate needs and proactively address issues or concerns
• Proficient in Microsoft Office, PowerPoint, Wiki, Keynote, Filmmaker Pro, email and
• calendaring programs and a quick learner of new applications. Familiar with both Mac/PC

To be considered, please submit a cover letter with your application.

About Pixar Animation Studios:

Pixar Animation Studios, a wholly owned subsidiary of The Walt Disney Company, is an Academy Award®-winning film studio with world-renowned technical, creative and production capabilities in the art of computer animation. The Northern California studio has created some of the most successful and beloved animated films of all time, including ''Toy Story,'' ''Monsters, Inc.,'' ''Cars,'' ''The Incredibles,'' ''Ratatouille,'' ''WALL• E,'' ''Up,'' ''Toy Story 3,'' ''Brave,'' ''Inside Out,'' and ''Coco.'' Its movies have won 35 Academy Awards®.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Pixar Inc., which is part of a business segment we call Pixar Animation Studios.

Pixar Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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