Accounts Payable Specialist

This is a Full Time Job

We are seeking a bright, reliable, hardworking Accounts Payable professional. This full-time position is for a detail-oriented individual that works well with data entry and has excellent customer service skills.

Primary Responsibilities:
• Receive, process, verify, and reconcile all invoices for accuracy, including obtaining approvals and coding within SAP ByDesign accounting system.
• Issue/process purchase orders
• Conduct necessary research to obtain invoice, receiver or other documentation in order to process payments in a timely manner.
• Process new vendor setup requests, including obtaining all required documents (Form W-9, New Vendor approval forms)
• Obtain appropriate check request approvals based on company guidelines
• Prepares all remittance information to be mailed with the checks.
• Correspond with Vendors for A/P on a timely basis regarding routine internal/external inquiries on payment status, discrepancies, etc.
• Ensures that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generate 1099 forms.
• Assist with ad hoc reporting, and month end close procedures.
• Review and process employee reimbursable expenses
• Maintain Accounts Payable files including filing, scanning and storage of documents.
• Reconcile balance sheet accounts on a monthly basis
• Maintain amortization schedules of prepaid expenses and post related journal entries

Experience/Skill Requirements:
• Must have 2-3 years' experience in Accounts Payable
• Understanding of/willingness to learn fundamental finance and accounting procedures
• Excellent Data Entry (10-key) skills
• Fundamental knowledge of bookkeeping procedures.
• Experience with Concur and SAP a plus
• Deadline oriented and excellent time management skills
• High degree of accuracy in the processing of disbursements
• Ability to work in a fast-paced environment
• Great Interpersonal skills and working with deadlines
• Work cooperatively with others
• Excellent Communicator who can build relationships with vendors and various departments