Assistant to President
PHNTM Labs
Los Angeles, CAThis was removed by the employer on 3/5/2020 3:45:00 PM PST
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Full Time Job
Job Summary:
PHNTM Labs is looking for a driven administrative assistant to report to our President and Creative Director. A love of music, culture, and art is just as important as strong clerical skills and administrative know-how. With a high volume of unique work and a quickly growing organization, no two days are ever the same. While core responsibilities include clerical work and administrative tasks, we are looking for someone who is flexible, intuitive, and has great judgement. If you thrive in an exciting, fast-paced environment, there is earnest growth potential here.
Responsibilities:
Manage incoming calls and communications
Manage calendar for President and other high-level employees
Book travel and accommodations for President and other employees
Manage various file and organizational systems as the company continues to grow
Take notes during client and executive meetings
Handle day-to-day office management tasks (we are moving into a new office next month!)
Interface between President and other executives and employees as needed
Attend to limited personal errands as needed
Qualifications:
Bachelors' Degree or commensurate work experience
Mastery of GSuite, understanding of other task management programs (Slack, Calendars, etc.), and ability to learn new business software quickly
Ability to articulate yourself clearly and professionally via email and on the phone
Warm personality with great communication skills
Valid Drivers' License
Previous employment experience as assistant or comparable internship experience