Chief Operating Officer

Full Time Job
TOURNAMENT OF ROSES ASSOCIATION
JOB DESCRIPTION

Job Title: Chief Operating Officer
Department: Executive
Reports To: Executive Director/CEO
FLSA Status: Exempt

SUMMARY OF PURPOSE OF JOB:
This position is responsible for overall business operations of the Association to include: strategic planning, assigned staff oversight, development of staging and public safety plans, emergency event operations, oversight of parade development and strategic partnerships, community relations, IT/technology platforms and special projects and initiatives. The position also works with Association volunteers and staff to ensure strong entertainment value throughout the Rose Parade.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties
may be assigned.
• Provides oversight and direction through direct reports of the following departments: Parade Development Office and Community Relations. Key responsibilities include ensuring departmental goals are achieved, providing strategic advice and problem solving as needed.
• Responsible for implementing strategic initiatives of the Association, including but not limited to new event development, float builder relationships, broadcaster platforms that including streaming, DEI integration, and alignment of IT/technology platforms.
• Works with Association volunteers and production company on the development and execution of special performances in the Rose Parade; oversees all aspects of show production, including managing the production company producing special performances, creative direction, talent acquisition, sponsor fulfillment and managing P&L and budgets related to special performances.
• Coordinate with Association operating committees that produce the parade, including Float Entries, Parade Policy, Formation, Music and Equestrian.
• Oversight and development of international distribution partnerships.
• Ensures all revenue targets for the Association, including sponsorship sales and float sales; assists in identifying and developing new saleable assets with team members.
• Works with staff leadership team to develop annual business plans and ensures short-term and long-term strategic initiatives are achieved.
• Interacts on a regular basis with volunteer leaders and members of numerous committees in support of Association needs.
• Performs support to various administrative and legal needs to include contract review, intellectual property needs and coordination of efforts with outside counsel.
• Manages direct reports, to include selection of staff, establishing goals and performance expectations, coaching and directing assignments, evaluation of performance and professional development.
• Liaises with Pasadena city leaders as needed in the executive management role; maintains strong relationships for the purpose of furthering the goals of the Association as they relate to events and activities of the Association.
• Liaises with public safety professionals throughout the year but in particular in preparation for the annual parade.
• Coordinates with other team members the development of annual Staging Plan and Public Safety Plan with internal stakeholders and the City of Pasadena.
• Serves as a member of the staff leadership team, which is responsible for planning, strategic initiatives and ensuring that annual organizational goals are achieved.
• Develops and manages operating budget for assigned areas; provides variance reporting to senior management.
• Dedicated to the development of a diverse, equitable and inclusive work environment.

SUPERVISORY RESPONSIBILITIES
This position supervises the Senior Director, Strategic Partnerships, Senior Director, Partner Relations, Licensing & Special Events, Senior Director, Community Relations and Director, Parade Participant Relations.

QUALIFICATIONS To perform this job successfully, an individual must be able
to perform each essential duty satisfactorily. The requirements listed below
are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
• BS degree required plus at least 15 years progressively more responsible experience in company operations at a senior level; preference given to experience in live entertainment or television broadcasting.
• Experience in sponsorship sales and fulfillment
• Experience working with volunteers preferred.
• Experience working with large events.
• Master's degree or law degree preferred.

COMPETENCIES REQUIRED (unless stated otherwise)
• Demonstrated management and leadership of professional staff
• Ability to work with a broad range of constituents, including volunteers, partners, contractors and consultants
• Good collaboration and teamwork skills
• Sound judgment and decision making
• Business acumen
• Planning skills
• Problem solving skills
• Advanced negotiation skills
• Contract development and execution knowledge
• Works effectively with deadlines
• Prioritization skills
• Meeting facilitation skills
• Open to feedback
• Strong organizational skills
• Ability to develop and manage budgets
• Adaptable and flexible with change
• Strategic thinking skills
• Excellent written and verbal communication skills
• Good coping skills in high stress situations
• Strong interpersonal and relationship building skills
• MS Office Suite; experience using CRM platforms