Coordinator

This is a Full Time Job

An in-office position in downtown Manhattan that provides day-to-day support to the CEO. The right hire understands that learning to anticipate the CEO's needs across a breadth of activities is the mandate and intellectually rewarding in itself as well as a career-making opportunity for future endeavors. Minimum 2-6 years of in-office experience required. Prior publishing, law office or talent agency experience a plus, but not mandatory.

PROFILE
• This position is for someone who is extremely organized and detail oriented.
• You excel at written and oral communication and are not afraid of math.
• You think proactively and solve problems in a fast-paced environment, working with a variety of high-profile authors and high-performing colleagues.
• You listen effectively, learn quickly, and improve performance consistently.
• You work proactively to perform a large quantity of excellent work where timing matters and everything is a priority.
• You use good judgment in organizing and prioritizing your workload, which will consist of a variety of large and small tasks.
• You are not afraid of assignments and duties that can change instantly and you are quick to adapt to the revolving door of tasks.

RESPONSIBILITIES

ADMIN SUPPORT: Administrative support includes scheduling meetings and travel, managing calendars, creating best-in-class virtual and in-person meeting experiences for dozens of people with conflicting schedules and needs, drafting emails and documents, handling mail, managing expenses, getting coffee, and making reservations, ordering copies of books, picking gifts, etc.

CONTRACTS AND PAYMENTS: You will oversee contracts and payments for all clients. You need to understand that contracts and payments are either all right or all wrong. Clients and colleagues will expect clear and proactive communication and action.

PROJECT MANAGEMENT: You will work effectively as part of dynamic teams and earn the trust of colleagues, clients, and publishers to complete simple and complex projects. You will prepare and write reports, compile sales updates, review royalties, manage calendars, conduct financial and contractual audits, make decks, and receive various assignments from colleagues throughout the agency.