Studio Strategy and Business Development Executive Assistant

This is a Full Time Job

Overview
This position will be tasked with providing administrative and operational support to the Senior Vice President, Studio Strategy & Business Development for Paramount Pictures. This role ensures the smooth functioning of the SVP’s office by managing schedules and coordinating communications between internal departments and external key stakeholders.

Responsibilities
• Manage executive calendars and schedules, coordinate meetings with internal and external participants.
• Screen and respond to calls/emails; draft, review, and manage correspondences, including memos and meeting agendas and notes.
• Schedule internal and external meetings.
• Support the SVP in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
• Anticipate executive needs and proactively tackle scheduling conflicts or operational bottlenecks.
• Greets scheduled visitors and conducts to the appropriate area or person.
• Prepare monthly expense reports.
• Liaises with internal departments and external entities as needed.
• Perform other ad hoc duties as needed, including maintaining files, preparing agendas, and copying documents.
• Arrange travel plans and itineraries.

Basic Qualifications
• Bachelor's degree.
• 2 years of experience in an administrative support role.

Additional Qualifications
• Experience providing administrative support to top-level executives, preferably in the entertainment industry.
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts and senior management.
• Ability to be adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment.
• Ability to handle confidential materials and demonstrated professional maturity.
• Proficiency with Microsoft Office Suite, Adobe, and internet software.
• Strong organizational skills, with ability to attend to details while maintaining a big picture orientation.
• Ability to handle a wide variety of tasks with little or no supervision.
• Self-starter, preemptively identifies potential issues and responds accordingly.
• Demonstrate good judgment and ability to deal with confidential and sensitive issues.
• Passion for media and entertainment.

ADDITIONAL INFORMATION