Special Events Coordinator

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview and Responsibilities

This position is responsible for supporting and assisting Event Managers and the Executive Director of Operations on event prep, execution and post administrative activities for both internal and external events. Candidate must be extremely organized and be able to manage logistics of multiple events and details simultaneously.

Responsibilities to include, but not limited to:
• Team player with high level of dedication
• Answer calls for Event Managers as needed or requested
• Maintain a working relationship with all vendors, especially from preferred list
• Understanding & anticipating the complex needs of different events and diverse clients/markets
• Ability to assist with planning all event aspects, such as checking availability & securing venue, obtain quotes from florists, entertainment brokers, rental furniture, games/activities, etc.
• Assist with requests for set-up and rental orders as needed
• Administers Pull Sheets
• Ensures labor is assigned to the appropriate project numbers
• Maintains Master Calendar and Event Manager Calendar
• Liaises with accounting, finance, studio services and other departments as necessary
• Manage guest list and generate Gate Passes for site tours and day of event
• Strong knowledge of venues and vendor offerings to promote with client while on site tour
• Attentive to the value of staying under budget while planning event specifications.
• Assisting with events on day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, organizing vendors and assisting with strike.
• Possess strong communication skills, and the ability to present event ideas and plans to client and vendors.
• Handles S.O.s, P.O.s, COI.s and Vendor Lot Agreements
• Follows up on Vendor payments
• Handles all additional responsibilities as assigned including after-hour and weekend events

Basic Qualifications
• 2 years’ experience in an administrative role

Additional Qualifications
• Bachelor’s degree, preferred
• Previous experience handling basic accounting, purchase orders
• Basic event coordination training
• Special Events background in coordinating, including vendor relations
• Strong computer proficiency: Word, Outlook, Excel, Power Point, Accounting programs and Customer Management programs
• Detail oriented, strong multi-tasking abilities
• Good written and verbal communication skills in order to interact with company personnel and outside parties

Eligibility requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States