Special Events Coordinator

This is a Full Time Job

Responsibilities include, but not limited to:
• Team player with high level of dedication
• Answer calls for Event Managers as needed or requested
• Maintain a working relationship with all vendors, especially from preferred list
• Understanding & anticipating the complex needs of different events and diverse clients/market
• Ability to plan all event aspects, such as checking availability & securing venue, obtain quotes from florists, entertainment brokers, rental furniture, games/activities, etc.
• Executes requests for set-up and rental orders as needed
• Administers Pull Sheets
• Ensures labor is assigned to the appropriate project numbers
• Maintains Master Calendar and Event Manager Calendar
• Liaises with, accounting, finance, studio services and other departments as necessary
• Manage guest list and generate Gate Passes for site tours and day of event
• Strong knowledge of venues and vendor offerings to promote with client while on site tour
• Attentive to the value of staying under budget while planning event specifications.
• Assisting with events on day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, upselling, organizing vendors and assisting with strike
• Possess strong communication skills, and the ability to present event ideas and plans to client and vendors
• Handles and follows up on S.O’s, P.O.’s, COI’s and Vendor Lot Agreements
• Handles all additional responsibilities as assigned including after-hour and weekend events

Basic qualifications:
• Minimum 2 to 3 years’ experience in an administrative role

Desired skills:
• Bachelor’s degree
• Previous experience handling basic accounting, purchase orders
• Basic event coordination training
• Special Events background in coordinating, including vendor relations
• Strong computer proficiency – Word, Outlook, Excel, Power Point, Accounting programs and Customer Management programs
• Detail oriented, strong multi-tasking abilities
• Good oral communication skills in order to interact with company personnel and outside parties

Eligibility requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States

ADDITIONAL INFORMATION

What We Offer:
• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount