Operations and Planning Coordinator

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

The Coordinator, Operations and Planning supports the Business Operations team by ensuring accurate budget tracking, efficient vendor onboarding, and smooth operational workflows across Paramount DTC. This role collaborates with cross-functional teams to support creative marketing projects from both financial and vendor management perspectives.

The ideal candidate is highly organized, detail-oriented, and comfortable managing a high volume of large-scale projects from initial concept through completion. This position plays a key role in supporting budgeting processes, vendor onboarding, and workflow optimization, while coordinating with teams across multiple time zones, including frequent collaboration with East Coast partners.

Responsibilities:

• Support financial operations, including budgeting, forecasting, expense tracking, and reporting

• Partner with Campaign Managers to track costs and manage financial activity across assigned marketing campaigns

• Assist with vendor onboarding, contractor engagement, and procurement coordination

• Monitor spend against approved budgets and facilitate intercompany bill-backs as needed

• Maintain critical cross-company marketing documentation to ensure accurate and up-to-date budget and spending visibility

• Partner with cross-company teams to identify and implement operational efficiencies across marketing workflows and processes

• Support the development, implementation, and ongoing improvement of workflow systems and processes within Airtable

• Process voice-over (VO) work through Jira to ensure timely submission for invoicing

• Partner with the Licensing team to coordinate and process licenses required for invoicing

• Process travel expenses in Concur to ensure timely reimbursement and compliance

• Perform general administrative and clerical support tasks as needed

• Identify and recommend new tools or processes to enhance collaboration and efficiency

Basic Qualifications
• 1–2 years of experience in brand or digital entertainment marketing, creative operations, or production at a studio, network, or agency

• General understanding of creative production workflows and budgeting processes

• Strong organizational skills with the ability to manage multiple projects simultaneously

• Ability to quickly learn and adapt to new software, systems, and tools

• Familiarity with JIRA, SAP, Slack, Microsoft Office 365, and Google Suite

• Passion for Paramount content and branding

Additional Qualifications
• Excellent written and verbal communication skills

• Experience with project management tools such as Airtable or similar platforms

• Proven self-starter with strong problem-solving and anticipatory skills

• Ability to assess, improve, and implement workflows and processes

• Comfortable operating in a fast-paced, matrixed organization

• Ability to remain calm under pressure while managing shifting priorities

• Positive, proactive, and collaborative attitude

• Experience in the entertainment industry preferred

ADDITIONAL INFORMATION

What We Offer:
• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount