Executive Assistant

This is a Full Time Job

WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview and Responsibilities

As the Executive Assistant to the Senior Vice President, Paramount Advertising, you will demonstrate superb judgment while managing a variety of situations and confidential matters with the utmost discretion. You will create and share clear verbal and written communications. You will demonstrate solid administrative and organizational skills. You will also manage multiple tasks and balance various priorities successfully. Your impeccable interpersonal skills are demonstrated by a poised, polished, and welcoming disposition. The ideal partner in the role is a takes effort who can prioritize successfully for themself and the Senior Executives, and who can work excellently under time strain. Your solid business insight, reflecting a high level of awareness, proficiency, and efficiency in all you do, is your key to success. This position is a full-time, in-person role, located in NYC-Times Square.

Responsibilities include but are not limited to:

• Be highly responsive to direct and anticipated needs; provide fast, precise, and mindful responses to requests, and follow up on action items in support of the executive’s efficiency and efficiency
• Coordinate heavy travel itineraries including flight reservations, hotel, and car service quickly and correctly
• Inform and plan actions based on the itinerary with appropriate parties, monitoring throughout
• Process associated expenses as required
• Complete scheduling and calendar management as needed with a heavy focus on coordination of complex meetings with multiple participants and locations
• Provide effective and expeditious meeting coordination including agendas, notes, action items, and follow-ups
• Run meeting presentations, conference room, and AV equipment logistics
• Keep the department distribution lists updated. Send communications to everyone in the department.
• Screen and respond to phone calls, emails, and incoming/outgoing packages
• Partner with key partners to Ad Sales team guidance and their EAs to collaborate, acquire information, problem-solve, and achieve desired results
• Manage special projects, run occasional personal errands, and take on additional duties and projects as needed
• Prioritize tasks as needed and organize daily
• Always monitor emails during working hours and before and after them

Basic Qualifications
• 5 years of experience as an Executive Assistant or in a related field

Additional Qualifications
• Enthusiastic about the art and science behind being an impactful and value-adding Executive Assistant
• Use good judgment and discretion when interacting with Senior Executives. Demonstrate solid decision-making skills with industry leaders and other key partners.
• Dynamic and enthusiastic to tackle new projects and ideas while maintaining focus on key priorities
• Able to function as a central knowledge resource for the team to help facilitate streamlined communications and drive toward team results
• Applies solid writing, editing, and proofreading skills for emails, presentations, and other correspondence

What We Offer:
• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount