Executive Assistant

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Executive Assistant

*This role is on-site, 5 days per week at our Hollywood, CA facility.

Organization: Production Platform

Reports To: EVP, Head of Production Platform

Summary

The Executive Assistant will provide high-level administrative support to the Head of Production Platform. The EA will manage executive's schedules including booking in person and zoom meetings with internal or external attendees. This role requires strong organization skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The executive assistant will serve as a key point of coordination while maintaining professionalism, discretion, and confidentiality. Ability to effectively communicate via phone and email ensuring that all Executive Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Provide comprehensive calendar management, including scheduling complex meetings across time zones and prioritizing competing demands
• Promptly reply to email, telephone or face to face enquiries, as well as answer and direct phone calls
• Coordinate travel logistics including domestic and international flights accommodations and detailed itineraries
• Organize and schedule appointments/events, book conference calls, rooms, transportation, hotels etc.
• Submit and reconcile expense reports & prepare and monitor invoices
• Organize and support leadership meetings, including agenda creation, minute taking, action item tracking, and follow up
• Carry out administrative duties
• Generate reports; assist in the preparation of regularly scheduled reports
• Provide information by answering questions and requests for both internal and external individuals
• Handle various projects as needed by executive
• Handle sensitive and confidential information with the highest level of discretion
• Resolve administrative problems
• Greet and assist visitors to the studio

Qualifications

• 5 years of experience as an Executive Assistant
• Knowledge of office management systems and procedures
• Strong of verbal and written communication
• Timely follow-up is essential to this role
• Exemplary time management skills and ability to proficiently prioritize tasks
• Attention to detail and problem solving skills
• Solid organizational and planning skills

#LI-TG1

ADDITIONAL INFORMATION

What We Offer:
• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount