Executive Assistant

This is a Full Time Job

#Executive Assistant

Overview:

The Executive Assistant will provide high-level administrative support to the Head of Production Platform. This role requires solid organization skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. The EA will manage executive schedules, including booking in-person and Zoom meetings with internal or external attendees, and serve as a key point of coordination while maintaining professionalism, discretion, and confidentiality.

Key responsibilities include:
• Providing comprehensive calendar management across time zones.
• Coordinating domestic and international travel logistics and detailed itineraries.
• Preparing daily briefings and coordinating executive briefing logistics at vendor facilities.
• Organizing large events in partnership with security, facility, and catering teams.
• Handling expense reports, invoices, and various administrative projects as needed.

Basic Qualifications
• 5 years of experience as an Executive Assistant.
• Solid organizational and planning skills.
• Exemplary time management skills and the ability to proficiently prioritize tasks.
• Solid verbal and written communication skills.

Additional Qualifications
• Knowledge of office management systems and procedures.
• Proven problem-solving skills and high attention to detail.
• Ability to handle confidential information with the highest level of discretion.
• Experience in meeting support, including agenda creation, minute taking, and action item tracking.