Executive Assistant to Product and Technology Leadership Team

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

This in-office role provides high-level administrative and strategic support to an Executive in Residence (EIR) within the Product and Technology leadership team. The ideal candidate will be a forward-thinking and strategic problem solver - especially when it comes to time management for the executive and managing time with the team. We are looking for someone who is proactive, meticulous, and highly organized, with top-notch communication skills and the ability to manage complex schedules, coordinate cross-functional initiatives, and contribute to the operational rhythm of the Product & Technology organization.

Responsibilities

• Manage the EIR’s calendar, including scheduling meetings, prioritizing appointments, and resolving conflicts.

• Coordinate meetings with internal teams, external partners, and collaborators across departments, working closely with the other executive leadership admin teams.

• Screen and respond to emails and other communications on behalf of the EIR.

• Prepare agendas, take meeting notes, and follow up on action items.

• Arrange domestic and international travel, including itineraries and logistics.

• Process monthly expense reports and maintain accurate records.

• Assist in the preparation of presentations, reports, and other executive-level documents.

• Support planning and execution of team offsites, product reviews, and executive team summits.

• Maintain confidentiality and oversee sensitive information with discretion.

• Collaborate with other executive assistants and department coordinators to ensure alignment across the organization.

• Track key product achievements and assist in compiling updates for executive reporting.

• Automate / Improve Executive Support Using AI.

• Use project management software (Asana) to track open items and needs from executive and surrounding collaborations.

• Conduct research and gather data to support critical initiatives.

Basic Qualifications
• Bachelor’s degree preferred
• 10 years of experience in an executive support role, preferably in a tech or product-driven organization.
• Able to work outside of normal business hours and be on call as needed.
• Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools like Slack, Asana, or Notion.
• Experience using AI technologies to streamline and enhance administrative tasks.

Additional Qualifications
• Experience supporting C-level executives in a fast-paced, high-growth environment.
• Strong written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple priorities and projects simultaneously.
• High level of professionalism and discretion in handling confidential information.
• Self-starter with good judgment and attention to detail.
• Passion for technology, innovation, and product development.

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