Executive Assistant to EVP of Marketing and Insights

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content… you in?
We've got the brands, we've got the stars, we've got the power to achieve our mission to entertain the planet – now all we're missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview:

As the Executive Assistant to the Executive Vice President of Marketing and Insights at Paramount Advertising, you must show good judgment. You will manage various situations and oversee confidential matters carefully. You will create and deliver clear verbal and written communications. You will demonstrate solid administrative and organizational skills. You will manage various tasks and balance multiple priorities. You have proficient interpersonal skills with a confident, polished presence. In fact, you're someone who builds trust easily, brings positive mindset, and knows how to read the room. The ideal partner in the role is an initiative-taking individual who can prioritize successfully for themself and the Senior Executives, and who can work excellently under tension. Your robust business insight reflecting a high level of awareness, comprehension, and efficiency in all you do is your key to success.

This position is an on-site role, located in NYC-Times Square.

Responsibilities include but are not limited to:

• Be highly responsive to direct and anticipated needs; provide fast, accurate, and thoughtful responses to requests, and follow up on action items in support of the executive's efficiency and effectiveness.
• Coordinate heavy travel itineraries including flight reservations, hotel, and car service quickly and accurately. Inform and plan actions based on the itinerary with appropriate parties, monitoring throughout. Process associated expenses as required.
• Complete scheduling and calendar management as needed with a heavy focus on coordination of complex meetings with multiple participants and locations.
• Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
• Run meeting presentations, conference room, and AV equipment logistics.
• Assist with planning and execution of department events and offsites, including logistics, vendor coordination, catering, guest lists, and on site support
• Track key deliverables, deadlines, and follow ups for the EVP and leadership team, ensuring preparation and materials are ready ahead of time
• Maintain and update organizational charts, distribution lists and send department-wide communications.
• Screen and respond to phone calls, emails, and incoming/outgoing packages.
• Partner with key partners to Ad Sales leadership and their EAs to collaborate, acquire information, problem solve, and achieve desired results.
• Manage special projects, run occasional personal errands, and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily. Always monitor emails during working hours and before and after them.

Basic Qualifications
• 5 years of experience as an Executive Assistant preferably within media, entertainment, technology, or marketing driven
• Advanced proficiency with Microsoft Office and/or Google Workspace (Outlook/Calendar, Excel/Sheets, PowerPoint/Slides, Word/Docs), and experience with expense and travel systems (e.g., Concur, Workday).

Additional Qualifications
• Demonstrated exceptional organization, professionalism, and ambition as an early-career candidate with strong administrative or internship experience.
• Use good judgment and discretion when interacting with Senior Executives, Industry Leaders, and other important partners.
• Enthusiastic and ready to tackle new projects and ideas while maintaining focus on key priorities.
• Applies solid writing, editing, and proofreading skills for emails, presentations, and other correspondence.