Executive Assistant in Worldwide Theatrical Brand Partnerships & Promotions

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content‘¦ you in?

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the EVP of Worldwide Theatrical Brand Partnerships & Promotions, ensuring seamless coordination of schedules, meetings, and high-level communications in a fast-paced, dynamic environment.

This position is an on-site position that will require (5) days in office based out of the Paramount Pictures Lot in Hollywood, CA.

Responsibilities to include, but not limited to:
• Manage EVP’s daily calendar and schedules/coordinate meetings and appointments with brands, agencies, senior executives (internal and external) and filmmakers
• Arrange meetings or conferences by securing conference rooms, issuing meeting requests or invitations and preparing attendee bios, meeting agendas, and recaps for meetings as required
• Prepare reports and presentations in Keynote, Canvas PowerPoint, Excel, and MS Word, and keep internal documents up to date (i.e., promotional timelines, status reports, etc.).
• Perform administrative duties such as preparing and organizing status documents reports
• Arrange detailed domestic and international travel plans and itineraries and compile travel documentation and expense reports
• Liaise with internal departments and external entities as needed
• Light research duties

Basic qualifications/skills:
• Bachelor's Degree preferred
• 1-2 years' equivalent work experience, preferably with entertainment and/or advertising background.
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts and senior management
• Familiar with a variety of industry concepts and theatrical properties
• Excellent organizational skills and attention to detail
• Ability to multi-task, prioritize and manage time efficiently to meet deadlines
• Self-motivated, pro-active, resourceful, solutions oriented
• Ability to work well and be flexible in various challenging environments such as timely and high-pressure situations
• Driven self-starter who can identify and troubleshoot supervisor needs
• Highly Proficient with MS software including Word, Excel & PowerPoint, Zoom and Apple software like Keynote. Familiarity with other video/audio call software such as Google Meet & Microsoft Teams.
• Keen interest in film, brand marketing and deal-making a plus

ADDITIONAL INFORMATION