Executive Assistant, Global Operations

This is a Full Time Job

Overview

The position requires managing complex schedules, organizing global travel, preparing executive meetings, and acting as a critical communication hub. Key success factors include advanced time management, strong communication skills, problem-solving, empathy, discretion, and the ability to work collaboratively in fast-paced, high-stakes environments. The Executive Assistant also helps coordinate across leadership teams, supports meeting preparation and follow-up, and maintains confidentiality, enabling those they support to focus on strategic priorities. This role is on-site M-F at the Paramount Nashville office.

Responsibilities
• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare and coordinate logistics for meetings, events, and off-sites, including agenda development, materials preparation, and follow-up actions.
• Screen and prioritize incoming communications (emails, calls, mail) and respond or delegate as appropriate.
• Draft, proofread, and edit correspondence, presentations, and reports on behalf of the executive.
• Coordinate and track critical projects and deliverables, ensuring deadlines are met.
• Conduct research and prepare executive summaries, briefs, or background materials for key initiatives and meetings.
• Assist in the development and management of budgets, expense reports, and invoice processing.
• Serve as a primary point of contact for internal and external collaborators, maintaining professionalism and confidentiality.
• Plan and run executive-level events, team meetings, and external engagements.
• Exercise sound judgment in all communications and decision-making.
• Ensure the executive’s office runs smoothly and is equipped for daily operations.
• Liaise with IT, HR, Legal, and other corporate functions as needed.
• Manage special projects and other duties as assigned.

Basic Qualifications
• Bachelor’s degree or equivalent experience required; advanced degree or certification preferred.
• 6 years of experience supporting senior executives, ideally within large, complex organizations (Fortune 500/100 experience a plus).
• Proven ability to manage multiple tasks and priorities seamlessly with excellent attention to detail.
• Advanced proficiency with Microsoft Office Suite, calendar management tools, PowerPoint and virtual collaboration platforms (e.g., Teams, Zoom).
• Experience in managing confidential information and sensitive communications.

Additional Qualifications
• Strong interpersonal skills; able to establish relationships and work effectively with diverse teams and external partners.
• High degree of professionalism, integrity, and discretion.
• Proactive problem solver with a strategic approach.
• Phenomenal written and verbal communication skills.
• Adaptable and comfortable with ambiguity and shifting priorities.
• Capacity to operate independently and foresee requirements in a fast-paced, ever-evolving environment.
• Energetic, positive mentality with a strong work ethic.