Executive Assistant for Global Products & Experiences

This is a Full Time Job

We are looking for someone responsible for assisting the President of Global Products & Experiences with the day-to-day operation of the department, via a full-range of executive administrative support. Our ideal candidate will be able to anticipate the needs of a busy executive and take the initiative to tackle problems thoughtfully and independently. They will partner daily with the support staff of our C-Suite Senior Executives. This position is ideal for a self-starter who is proactive and able to prioritize optimally for the Senior Executive.

Responsibilities:
• Coordinate a high volume of internal and external meetings, appointments, offsites, presentations, luncheons and/or dinners
• Maintain accurate appointment calendars, contacts and meeting-specific distribution lists via Outlook
• Correspondence: Compose and disseminate e-mails, memos, agendas announcements and mail for executive, responding to all inquiries in a timely manner. Copying, scanning and faxing business documents when needed
• Telephone coverage: Answer all incoming telephone calls - screening, prioritizing and relaying messages to Executive
• Book transportation, accommodations and reservations for domestic and international business travel. Summarize via comprehensive itineraries.
• Liaise between executive and team as well as external partners
• Act as a thought partner to anticipate needs of Executive
• Office maintenance: Order office supplies, track and ship all incoming and outgoing packages,
• Prepare, submit and file T&E reports.
• Design and update departmental documents, charts and forms via Word & Excel.
• Work efficiently & effectively with Paramount’s support departments, i.e. travel management, facilities, technology help desk, accounts payable, etc. to fulfill job responsibilities, building bridges and key relationships as needed.

Basic Qualifications
• Bachelor’s degree or equivalent experience
• 3 years as an assistant to a senior-level executive, preferably in the entertainment industry
• Experience with: Microsoft Suite, Concur, Slack, Zoom, Microsoft Teams

Additional Qualifications
• Professional and personable demeanor with an emphasis on composure and flexibility
• Ability to handle confidential information and use discretion
• Strong interpersonal skills. Comfortable representing a department while interacting with individuals at all levels of an organization, particularly senior levels
• Superior organizational and time management skills with the ability to anticipate, prioritize and fulfill multiple tasks with an acute attention to detail and deadlines
• Proven ability to act autonomously in day-to-day activities.