Event and Food Services Coordinator

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview:

The Coordinator, Event Operations & Food Services supports the planning and execution of events by coordinating logistics, schedules, and resources across internal teams and external vendors. They serve as a key support point for clients and staff, helping maintain operational consistency and alignment across departments.

Responsibilities include but are not limited to:
• Work closely with Director and Senior Manager to understand their events and support as needed with event proposals, setup, management, and additional items as needed.
• Plan events as assigned from start to finish. This includes; ordering supplies and decor, researching third party food & event related vendors, scheduling services support with internal onsite security, facility and a/v teams.
• Identify, negotiate, and manage relationships with various vendors – specialty food providers, décor, etc. – ensuring all services are delivered as agreed upon.
• Work with various internal teams to acquire event information and necessary paperwork – ie. Facilities Department to confirm vendor’s COI is on file and up to date
• Schedule security guards for events as necessary
• Confirm setups and décor are as requested for events, and others as directed by the Director or Senior Manager
• Provide assistance for the event host and guests at the time of the event for any last minute adjustments and/or direction for outside guests coming into the building.
• Maintain PO and Invoice management for the team. Process, track, record and confirm all departmental vendor billing & invoices on our internal A/P system.
• Support and assist the Director of Facility Services with special mailroom, office moves, strategy and workplace logistics onsite.
• Process, record, and confirm all vendor billing & invoices for facility related services and mailroom.

Basic Qualifications
• 2 years of experience in event planning or event coordination in a corporate environment
• Experience working with colleagues and vendors
• Ability to work fully onsite 5-Days A Week (including early mornings, nights & weekends on occasion when required)
• Must be able to lift at least 25lbs

Additional Qualifications
• Proven track record of creative, successful events
• Excellent organizational, communication, negotiating, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Bachelor’s degree (or equivalent) in hospitality management
• Experience in managing budgets and tracking expenses
• Advanced knowledge of PowerPoint, Acrobat, and Excel

What We Offer:
• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.