Communications Executive Assistant

This is a Full Time Job

#WeAreParamount on a mission to unleash the power of content‘¦ you in?

Overview

We are seeking an Executive Assistant to support the EVP, Head of Communications and Public Relations. The role requires someone with integrity, a desire to be a right-hand to forge professional partnerships with dynamic executives / teams. Our ideal candidate is upbeat, flexible, poised as well as confident when working with clients, senior leaders and co-workers in a professional, approachable, and positive manner.

Responsibilities:
• Manage and maintain calendars, travel arrangements and expenses for communication leadership team
• Screen incoming calls, correspondence, interoffice materials and can prioritize and respond appropriately.
• Make appropriate and informed decisions regarding executives' available time
• Coordinate high-level meetings and events (including, but not limited to, scheduling, agenda creation, logistics, space plans, catering, etc.) for the West Hollywood and other offices, as needed
• Track, follow and make recommendations as needed regarding appropriate action, follow up, and due dates
• Copy, scan, file, and track a variety of business documents and communications while maintaining a high-degree of confidentiality
• Conduct research on specialized topics, as required
• Develop internal network of EAs, Facilities, and other key contacts
• Additional other duties and responsibilities, as assigned

Basic Qualifications
• Bachelor’s degree or equivalent training and experience
• Technically savvy with 3 years administrative experience
• Experience working with teams focusing on creative and production
• Proficient in Gmail, other Google products, and Microsoft Office suite

Additional Qualifications
• Experience and good understanding of the digital, TV and dot-com world
• Curiosity about creative development, production, and content strategy
• Experience in media, entertainment, or production environments
• Highly organized, self-starter with ability to prioritize multiple tasks at once
• Strong analytical and interpersonal skills that thrives in a fast-paced team setting
• Skilled in working in both a team environment as well as independently