Business Affairs & Partnerships Coordinator

This is a Full Time Job

Overview and Responsibilities

This position is responsible for providing administrative and operational support to the Executive Vice President, Business Affairs & Partnerships, and for supporting the department’s work with internal teams and external partners. This position includes supporting the studio’s co-financing and strategic partnership activities, through financial analysis, deal tracking, and partnership management.

Responsibilities to include, but not limited to:
• Provides high-level administrative support to the EVP, including assisting in the preparation of EVP work product
• Supports the development and maintenance of strategic partnerships and relationships with internal stakeholders and external partners
• Manages and maintains EVP calendar; schedules appointments, confirms meetings, and coordinates meeting logistics and travel arrangements
• Prepares, proofreads, and distributes internal and external agreements, memos, and correspondence; backs up proofreading and editing of documents prepared by attorneys
• Maintains and updates the status of projects, negotiations, and partnership initiatives in various status report databases and tracking systems
• Serves as a day-to-day point of contact and liaison with internal departments and external partners, fostering collaborative and professional relationships
• Answers and screens phones; routes incoming and outgoing mail, and e-mail, including large distribution lists
• Prepares and processes expense reports, invoices, and purchase requests
• Files correspondence and legal documents in the office filing system; ensures proper indexing and filing of original legal documents
• Supports Business Affairs negotiations by gathering relevant information and precedent and creating “deal charts” and research projects
• Supports the studio’s co-financing, distribution, and strategic partnership efforts
• Prepare analysis, presentations, summaries and recommendations under the supervision of the EVP
• Support negotiations through review of terms sheets, comparables and talking points
• Tracks active co-financing deals, including relevant deadline and milestone, performance against projections, and recoupment reporting
• Tracks key deal terms, deliverables, and renewal dates across the partnership portfolio

Basic Qualifications
• 3 years of administrative support experience, preferably in an entertainment, legal, and/or business affairs environment
• Proficiency with Word, Excel, PowerPoint, Outlook and internet software

Additional Qualifications
• MBA/JD preferred; Bachelor’s Degree required
• Excellent written, verbal, and interpersonal skills with the ability to build and maintain productive relationships with staff, other administrators, internal and external partners, and senior management
• Organized and detail oriented with the ability to manage multiple high priorities, appropriately prioritize work, and proactively anticipate and manage time
• Experience in film finance, investment banking, consulting, or entertainment deal-making a plus

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States