Administrative Assistant

This is a Full Time Job

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CBS News New York, the #1 station in the Paramount Skydance portfolio, is seeking a proactive and highly organized Administrative Assistant to support the operations of our fast-paced newsroom on a freelance basis. This role is essential to ensuring the editorial team can focus on news coverage. This role is a primary point of contact for travel coordination, supply management, and general newsroom organization.

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Key Responsibilities
• Executive Support & Financial Tracking:
Manage and submit detailed expense reports for the News Director, ensuring all receipts are tracked and categorized accurately for reimbursement.
• Travel Coordination:

o Manage end-to-end travel bookings for reporters, anchors, and field crews, often on short notice for breaking news.

o Coordinate flights, hotels, and ground transportation while adhering to budget guidelines.

o Assist with expense reporting and travel documentation.
• Supply & Inventory Management:

o Monitor, order, and restock office and newsroom supplies to ensure the team never runs out of essentials.

o Manage relationships with vendors and handle deliveries.
• Newsroom Organization & Partnership:

o Partner directly with leadership to maintain a clean, efficient, and professional workspace.

o Assist in organizing internal meetings and guest visits.

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Requirements
• Experience: Previous experience in an administrative or office management role (media or fast-paced environment preferred).
• Adaptability: Ability to handle shifting priorities and urgent requests as news breaks.
• Organization: Exceptional attention to detail and the ability to manage multiple projects simultaneously.
• Communication: Strong interpersonal skills to collaborate effectively with a diverse team of journalists and producers.
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