Executive Asst

Full Time Job
JOB SUMMARY

This position will be responsible for providing administrative support for the SVP Production within our creative development team.

Responsibilities
to include, but not limited to:
• Manages supervisor's calendar and schedules appointments
• Screens and responds to incoming calls and correspondence
• Is responsible for coordinating heavy travel schedules for staff and talent
• Process all travel and departmental expenses
• Distributes mail and maintains office supplies
• Performs clerical duties such as filing, typing, and copying documents
• Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Acts as custodian of corporate documents and records
• Composes and prepares confidential correspondence, reports, and other documents
• Creates and maintains database and spreadsheet files
• Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
• Acts as direct liaison with filmmakers

QUALIFICATIONS/SKILLS

Basic qualifications:

• Bachelor's degree preferred
• Minimum 2 years experience supporting an executive, agent or manager

Desired skills:
• Entertainment experience
• Experience supporting executive within creative development department
• Proficient with Outlook, Excel, PowerPoint and internet software
• Good oral and written communication skills
• Good organizational and project coordination skills
• Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
• Good attention to detail and follow-through skills
• Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine

Eligibility requirements:
• Interested candidates must submit a resume/CV online to be considered
• Submit to a background investigation