Executive Assistant
Paramount Pictures
Hollywood, CAThis was removed by the employer on 2/28/2020 5:54:00 PM PST
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Full Time Job
Executive Assistant II
Overview and Responsibilities
Are you interested n an Executive Assistant role in International Media? Then you have found it - this position supports the SVP International Media and other member of the department and is ready for your application!
• Supports Senior Vice President with administrative tasks such as document organization, filing of materials, and tracking media schedules
• Handles phones and call logs
• Manages daily calendar
• Arranges meetings, schedule appointments and weekly international conference calls; developing meeting agendas and taking minutes
• Makes travel arrangements, generate itineraries and obtain necessary visa’s
• Generates expense reports
• Maintains office supplies, shipping, facilities and IT requests
• Tracks and logs correspondence with 60 international territories
• Generates reports related to media budgeting
• Interacts with additional department members to assist in preparation of presentation materials
• Coordinates communication between department and external agencies and other international marketing departments
Basic Qualifications
• BA, BS degree, preferred
• 3 years equivalent work experience preferably at a television network, film studio or independent film company, or other media company
• Proficiency with Outlook, Word, Excel, Powerpoint, Keynote, SAP
Additional Qualifications
• Excellent written, verbal, and interpersonal skills
• Highly knowledgeable and skilled as Powerpoint specialist with a sound knowledge base concerning all features of Microsoft Powerpoint software and presentation design
• A strong work ethic and a high level of professionalism in all aspects of conduct
• Strong research and organizational skills
• Flexibility and energy to work in a fast-paced environment coupled with the ability to effectively navigate within a corporate culture
• Skill to be adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment
• Ability to handle confidential materials and issues in a professional manner
• Highly flexible and motivated, with an ability to work independently as well as in a team setting, maintaining superior judgment, discretion and confidentiality always
• Problem solver, able to work effectively, collaboratively and cross-functionally, think pragmatically and be solution-oriented