Executive Assistant
Paramount Pictures
Los Angeles, CAThis was removed by the employer on 2/18/2020 8:55:00 AM PST
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Full Time Job
Executive Assistant II
Overview and Responsibilities
Is an Executive Assistant role is providing administrative support to the EVP Creative Advertising of interest to you? Then we invite you to read on and apply!
• Manages executive’s calendar and schedules/coordinates meetings and appointments
• Screens and responds to incoming calls and correspondence
• Prepares agendas, notices, minutes, presentation materials and resolutions for meetings as required.
• Light research duties
• Corresponds with outside vendors as directed to get materials sent/delivered in a timely manner, set up fibers, etc.
• Drafts emails
• Organize Print and AV Materials and help manage digital asset system
• Process and track billing and file expense reports
• Detailed tracking and logging distribution of materials (i.e. Filmmaker routing, internal routing)
• Performs administrative duties such as filing, typing, ordering supplies and copying documents
Basic Qualifications
• 2 years of related experience
• Tech Savvy & familiar with Apple systems (Mac/iPads)
• Must be very organized and detail oriented; have the ability to manage multiple high priorities and proactively anticipate/manage time efficiently
• Ability to multitask and deliver under tight deadlines with a calm manner
• Highly Proficient with MS software including Outlook, Word, Excel & PowerPoint
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
Additional Qualifications
• Bachelor’s Degree preferred
• Experience in the entertainment industry, ideally in marketing with a strong passion for creative advertising and movies.
• Should be familiar with a variety of industry concepts, practices, and procedures, especially in creative advertising
• Good relationship building skills
• Excellent organizational skills and attention to detail
• Ability to prioritize and meet deadlines
• Self-motivated