Executive Assistant I
Paramount Pictures
Los Angeles, CAThis was removed by the employer on 1/25/2022 11:02:00 AM PST
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Full Time Job
Founded in 1912, Paramount Pictures works with the entertainment industry's biggest filmmakers and brightest stars to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller's Day Off; and blockbuster franchises such as Star Trek, Transformers, and Mission: Impossible. Recent innovative break-out films such as A Quiet Place and Rocketman have further elevated Paramount's film legacy. On the small screen, Paramount Television Studios' Defending Jacob, 13 Reasons Why, The Haunting of Bly Manor, The Alienist: Angel of Darkness, Made for Love and Tom Clancy's Jack Ryan have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount's passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.
This position will provide executive support to the EVP World Wide Promotions. They will be responsible for running the fast-paced, high visibility and active executive office.
Responsibilities
to include, but not limited to:
• Handles executive's calendar and schedule/coordinate daily meetings and appointments
• Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)
• Arranges travel plans and itineraries and compiles documents for travel-related meetings
• Composes and prepares confidential correspondence, reports, and other documents such as expense reports
• Prepares and tracks expense reports and purchasing requests for supplies
• Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc
• Greets scheduled visitors and directs to appropriate area or person
• Develops and/or maintains databases, distribution lists, mailing lists and filing systems
• Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
• Acts as custodian of corporate documents and records
• Creates and maintains databases and spreadsheet files
• Tracks competitive projects, spec sales, and producer deals
• Handles script and coverage requests
• Reads Development Scripts & Writing Samples
• Supervises the Intern Staff
Basic qualifications:
• Minimum 3 years related experience
• Proficiency with Outlook, Word, Excel, PowerPoint and internet software
• Familiar with a variety of industry concepts, practices, and procedures
• Familiar with talent, agencies and television industry practices
Desired skills:
• Bachelor's Degree preferred
• Excellent written, verbal, and interpersonal skills with the ability to work with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to handle multiple high priorities
• Ability to represent the EVP, Department and Company in a professional yet approachable manner
• Able to effectively collaborate with staff, other administrators, internal and external customers and senior management, both in person and on the phone
• Strong organization skills. Ability to attend to details while maintaining a big picture orientation
• Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
• Ability to work independently, with minimal supervision
• Excellent decision-making and judgment skills